Process allocation request (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Periodic > Process allocation request.

The allocation process collects one or more values from a source data record and distributes the totals of the values to one or more accounts or account and dimension combinations according to an allocation rule that is defined by using the Ledger allocation rule form.

For more information, see Create an allocation rule.

Use this form to create an allocation journal that can be reviewed and approved before posting to General ledger, or posted directly to General ledger.

Task that uses this form

Process an allocation request

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

General tab

Select the allocation rule to create an allocation journal for that rule.

Buttons

Button

Description

OK

Create an allocation journal.

Fields

Field

Description

Allocation rule

Select an allocation rule.

Description

The description for the allocation rule.

As of date

If the allocation rule that you select has a date interval code, this field determines the date from which to start to collect source information.

If the allocation rule that you selected does not have a date interval code, the information in this field is the ending date. Ledger amounts will be collected based on this date during allocation processing.

GL posting date

The date that the allocation journal was posted to General ledger.

Zero source

Select the action to be taken when the allocation process creates source amounts equal to zero that are to be allocated.

  • Process – Continue with the allocation process and create destination distributions where applicable.

  • Stop – Stop the allocation process and display a message that states that a zero source amount is selected.

Proposal options

Select a proposal option. Select Proposal only to save and view journal details or select Post only to post the allocation results to the ledger.

Date last run

The date that the allocation rule was last processed and distributions were successfully created. However, the distribution transactions might not be posted.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note

You can clear this field to remove the hold.

Reason code

Select the reason for the allocation journal. Reasons with an account type of Ledger appear in the list. For more information, see About financial reason codes.

Reason comment

Optional: Enter a reason description.

If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You still can change the comment.

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