Setting up and maintaining Fixed assets [AX 2012]

Updated: January 29, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Fixed assets are items of value, such as buildings, vehicles, land, and equipment, that are owned by an individual or corporation.

You can set up and enter acquisition information for asset records, and then manage your assets by depreciating them and setting a capitalization threshold to determine depreciation. You can calculate adjustments to the assets, and also dispose of them.

When you use General ledger with Fixed assets, you can view the current value of all assets. Some features in Fixed assets are country/region specific. You can use Fixed assets with Accounts receivable, Accounts payable, and Inventory management.

In addition, the way in which fixed assets are handled must correspond to both international accounting standards and accounting legislation in each country/region. Requirements might include rules for recording acquisition and disposal transactions, depreciation, lifetimes, and write-ups and write-downs of fixed assets. The fixed asset functionality incorporates many of these standards and rules.

The topics in this section provide information about setting up and maintaining Fixed assets.

Fixed asset transaction types

Basic setup of Fixed assets

Depreciation methods and conventions

Setting up depreciation

Fixed asset inquiries

Fixed asset posting and journals

The following table lists the forms that support setting up and maintaining Fixed assets. The table entries are organized by task and then alphabetically by form name.


Some forms in the following table require information or parameter settings to navigate to them.


Form name


Basic setup of Fixed assets

Asset activity codes

Set up asset activity codes to track fixed assets according to the activity categories they are used for.

Chart of accounts

Set up ledger accounts for the posting profiles for Fixed assets.

Default descriptions

Set up transaction descriptions for Fixed assets.

Depreciation profiles

Set up depreciation profiles to allocate, or accrue, the depreciable value of a fixed asset into multiple fiscal periods.

Fixed asset groups

Set up fixed asset groups to simplify the setup of fixed assets.

Fixed asset parameters

Specify parameters for Fixed assets.

Fixed asset posting profiles

Set up posting profiles for Fixed assets.

Journal names setup

Set up journal names for Fixed assets.

Property groups

Set up property groups to track fixed assets according to which property classifications they belong to.

Value models

Fixed asset value models – Set up value models for Fixed assets.




Setting up depreciation

Consumption factors

Set up consumption factors that you can select for value models that are attached to depreciable fixed assets.

Consumption units

Create a consumption unit, such as kilometer (km), kilogram (kg), or hour, that will be used as a reference for unit price entry for fixed assets.

Depreciation book journal

Create fixed asset depreciation book journals.

Depreciation profiles

Create and modify depreciation profiles, which are used to depreciate the value of fixed assets over time intervals.

Fixed asset group/depreciation book

Associate depreciation books to fixed asset groups.

Fixed asset group/depreciation book special depreciation allowance

Set up an asset group depreciation book special depreciation allowance.

Special depreciation allowance

Set up special depreciation allowance for depreciation books.

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