Set up Fixed assets and Accounts payable integration [AX 2012]

Updated: February 4, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The following methods are available for integrating Fixed assets and Accounts payable. When you select a method, you must use that same method for all fixed assets.

  • You manually create a fixed asset before you add the fixed asset number to the line on the purchase order or invoice. An acquisition transaction automatically is posted for the asset when you post the invoice. This is the default method.

  • You manually create a fixed asset before you add the fixed asset number to the line on the purchase order or invoice. No acquisition transaction is posted for the asset when you post the invoice.

  • A new fixed asset automatically is created when you post a product receipt or invoice that has the Create asset during product receipt or invoice posting check box selected in the Fixed assets parameters form. An acquisition transaction automatically is posted for the asset when you post the invoice.

  • A new fixed asset automatically is created when you post a product receipt or invoice that has the Create asset during product receipt or invoice posting check box selected in the Fixed assets parameters form. However, an acquisition transaction is not posted for the asset when you post the invoice.

For more information, see About assets acquired through procurement.

This topic discusses how to set up all of the methods except the default method.

  1. Click Fixed assets > Setup > Fixed assets parameters.

  2. Click Fixed assets > Purchase orders FastTab, and then specify the following options for fixed assets:

    • Select the Allow asset acquisition from Purchasing check box to post acquisition transactions when you post invoices that include a fixed asset number or a new fixed asset.

    • Optional: Select a group in the Restrict asset acquisition posting to user group list to specify the user group that can post acquisition transactions.

    • Select the Create asset during product receipt or invoice posting check box to create a new fixed asset record.

  3. Click Inventory management > Setup > Inventory > Item groups.

  4. Select the item group to define fixed asset receipt and fixed asset issue accounts for. For example, you might select the Computers item group if you receive portable computers from a vendor that are for employee use.

    You can set up the same item with fixed asset receipt, fixed asset issue, receipt, and issue accounts. You might want to do this so that you can use the same item with fixed asset purchases for resale and fixed asset purchases for internal use. For more information, see About fixed assets integration and About assets acquired through procurement.

  5. On the Purchase order tab, in the Fixed asset receipt field, enter the account number to use for posting the receipt of items in this group. This account is updated when you post an invoice with a fixed asset assigned, and the system is set up not to post an acquisition transaction for the asset when you post the invoice.

  6. On the Inventory tab, in the Fixed asset issue field, enter the account number to use when you issue items in this group. This account is updated when the asset acquisition is posted, either through invoice posting or through an acquisition proposal.

    NoteNote

    Instead of setting up the Fixed asset receipt and Fixed asset issue accounts by item group, you can set them up by individual item in the Item posting form.

  7. Click Posting.

  8. In the Item posting form, use the Purchase order and Inventory tabs to verify that the accounts that you set up in item groups were copied correctly to this form, and that the setup is correct for the fixed asset receipt and fixed asset issue types.

NoteNote

If you are using capitalization thresholds, when new fixed assets are created from Accounts payable, the Depreciation check box can be automatically selected or cleared in the value models and depreciation books, depending on whether the purchase amount meets the capitalization threshold. Capitalization thresholds are set up in the Fixed asset groups form. For more information, see About assets acquired through procurement.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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