About distributions on an expense report [AX 2012]

Updated: July 14, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

When you enter expenses on an expense report, you can distribute the expense across multiple projects, legal entities, or accounts in your organization.


Expense transactions can be entered only in Enterprise Portal for Microsoft Dynamics AX. However, you can view the transactions in the Expense report form in the Travel and expense module.

For example, Nancy, a Fabrikam sales representative, traveled from Copenhagen to Frankfurt. In Frankfurt, she met with two organizations to discuss separate projects for each organization. Nancy spent seven business days working with organization A on project A, and three business days working with organization B on project B.

Because Nancy worked on two separate projects when she was in Frankfurt, when she enters her expense report, she distributes her expenses as appropriate for each project. The following table shows how Nancy distributed her expenses.

Expense type

Total expense amount

Amount distributed to project A

Amount distributed to project B

Train fare

DKK 578

DKK 405

DKK 173


EUR 725

EUR 557

EUR 168


EUR 346

EUR 284

EUR 62

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