Manage My Data Alerts in Data Alert Manager

Applies to: ✅ SQL Server Reporting Services (2016) ❌ Power BI Report Server ✅ SharePoint

SharePoint users can view a list of the data alerts that they created and information about the alerts. Users can also delete their alerts, open alert definitions for edit in Data Alert Designer, and run their alerts. The following picture shows the features available to users in Data Alert Manager.

View a list of your alerts

1. Go to the SharePoint library where you saved the reports on which you created data alerts.

2. Select the icon for the expand dropdown menu on a report and select Manage Data Alerts. The following picture shows the dropdown menu.

   

   Data Alert Manager opens. By default, it lists the alerts for the report that you selected in the library.

3. Select the down arrow next to the View alerts for report list and select a report to view its alerts, or select Show All to list all alerts.

   Note

   If the report that you selected does not have any alerts, you do not have to return to the SharePoint library to locate and select a report that hasalerts. Instead, select Show All to see a list of all your alerts.

   A table lists the alert name, report name, your name as the creator of the alert, the number the alert was sent, the last time the alert definition was modified, and the status of the alert. If the alert can't be generated or sent, the status column contains information about the error and helps you troubleshoot the problem.

Edit an alert definition

• Right-click the data alert for which you want to edit the alert definition and select Edit.

  The alert definition opens in Data Alert Designer. For more information, see Edit a data alert in Alert Designer and Data Alert Designer.

  Note

  Only the user that created the data alert definition can edit it.

  Note

  If the report has changed and the data feeds generated from the report have changed the alert definition might no longer be valid. This occurs when a column that the alert references in its rules is deleted from the report, changes data type, or is included in a different data feed or the report is deleted or moved. You can open an alert definition that is not valid, but you cannot resave it until it is valid based on the current version of the report data feed that it is built upon. To learn more about how data feeds are generated from reports, see Generate data feeds from reports (Report Builder and SSRS).

Delete an alert definition

• Right-click the data alert that you want to delete and select Delete.

  When you delete the alert, no further alert messages are sent.

Run an alert

• Right-click the data alert that you want to run and select Run.

  The alert instance is created and the data alert message is immediately sent, regardless of the schedule options you specified in Data Alert Designer. For example, an alert configured to be sent weekly and then only if the results change is sent.

Related content

• Data Alert Manager for alerting administrators
• Reporting Services data alerts

More questions? Try asking the Reporting Services forum