Configure for purchase order upgrade (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Preprocessing upgrade checklist > Prepare application data for preprocessing > Configure for purchase order upgrade

Use this form to adapt the posting profiles from the companies in the preexisting data set to the new accounting patterns found in the new accounting framework with in Microsoft Dynamics AX 2012.

This new accounting framework introduces a separation between the accounting for liability and the accounting for inventory assets. The separation alters the accounting patterns in the expenditure cycle for the accounting of accruals for the product receipts.

The product receipts of purchased items that are held in inventory always account for accrued liability. The expenditure of the receipt of products that are held in inventory credits an account for an un-invoiced purchase expenditure and also debits an account for accrued liability. Inventory accounting debits the purchase expenditure un-invoiced account when crediting the cost that is capitalized to the inventory asset account.

You must revise your existing configuration for each company account for all of the areas listed and selected in the grid:

  • Posting profile - Select a method that lets you specify the two accounts that you want to use for accrued liability and the purchase expenditure that has not been invoiced.

    Note

    In Microsoft Dynamics AX 2012 you set up item posting profiles in the Posting form under Setup in Inventory and warehouse management.

  • Costing voucher - Configure three new voucher number sequences. You use these voucher sequences to number the vouchers for the inventory accounting entries for product receipt, for vendor invoice, and for purchase returns.

  • Journal name - Specify a general ledger journal for the relief of accrual accounting entries that have not yet been matched to vendor invoices. These entries cannot be relieved by the new Microsoft Dynamics AX 2012 accounting framework logic.

Note

By default, all these areas are pre-selected when you open this form and cannot be modified. However, you must select each company account in the grid individually and set the upgrade options in the relevant fields of the grid for that particular company account. For more information about each option, see the field descriptions.

Task that uses this form

About purchase order upgrade

The following tables provide descriptions for the controls in this form.

Buttons

Button

Description

Set to ready for upgrade

Click to indicate that all company data is configured and ready for the upgrade.

Fields

Field

Description

Partition key

Select a data partition for preprocessing.

 

Note

This control is available only if you are upgrading to Microsoft Dynamics AX 2012 R2 or AX 2012 R3.

Company accounts

The unique identification of the company account that you are upgrading purchase order data for.

Posting profile

A check mark in this field indicates that the company configuration is set for the upgrade of the posting.

Costing voucher

A check mark in this field indicates that the company configuration is set for the upgrade of the costing voucher.

Journal name

A check mark in this field indicates that the journal name that you select in the Name field is used for legacy accrual relief.

Method for purchase accrual

Select the method to use for purchase accrual. You can select from:

  • Purchase, packing slip purchase offset: defaults the posting profile for purchase accrual to the posting profile for Purchase, packing slip purchase offset.

  • Purchase, packing slip offset: defaults the posting profile for purchase accrual to the posting profile for Purchase, packing slip offset.

Method for expenditure, un-invoiced

Select the method for expenditures that are not documented on an invoice. You can select these topics:

  • Single default: sets the posting profile for expenditure to the default account that you specify.

    If you select this option, the Default account for expenditure, un-invoiced option becomes available.

  • Purchase, packing slip purchase: makes the posting profile for expenditure, invoice use the posting profile for Purchase, packing slip purchase.

Default account for expenditure, un-invoiced

Select the account to use as the default account for expenditures that have not been documented on an invoice.

Note

This option is only available if you have selected Single default in the Method for expenditure, un-invoiced field.

Preset number sequences

Select to set number sequences for the journal before you upgrade.

Product receipt voucher

Select the voucher sequence that you want to use for the product receipt voucher in Microsoft Dynamics AX 2012

Note

This option is only available if you have selected the Preset number sequences check box.

Invoice costing voucher

Select the voucher sequence that you want to use for the invoice costing voucher in Microsoft Dynamics AX 2012

Note

This option is only available if you have selected the Preset number sequences check box.

Credit note costing voucher

Select the voucher sequence that you want to use for the credit note costing voucher in Microsoft Dynamics AX 2012

Note

This option is only available if you have selected the Preset number sequences check box.

Name

Select the name of the journal to use for the relief of legacy accruals.

Note

There are many or no options in this list depending on the company account line that you have selected in the list at the top of the form.

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