Send Exchange Email

Updated: November 1, 2013

Applies To: System Center 2012 - Orchestrator Release Candidate

The Send Exchange Email activity sends an email message using an Exchange server. You can use this activity to notify an administrator of any system problems that occur.

If you put a large amount of text directly into the message body, the activity can fail during initialization. To avoid this issue, save the text to a file, and provide the file name as the message you want to send.

Configuring the Send Exchange Email Activity

Use the following information to configure the Send Exchange Email activity.

Details Tab

Settings Configuration Instructions


Type the subject of the email.


The list displays the email addresses that the email will be sent to. To add a recipient, click Add, specify the Email address, and from the Recipient type box, select To, Cc, or Bcc, and then click OK.

To remove a recipient, select the recipient in the Recipients and click Remove. To edit a recipient, double-click the recipient in the Recipients box.


Select how you want the message to be entered for this email:

Text: Type the message body. To use HTML formatting, select HTML as the Format on the Advanced tab.

File: Type the name of the file that contains the message body. To browse for the file name, click the ellipsis (...) button next to the Message box.


The list displays the attachments to send with the email message. To add an attachment, click Add to open the Attachment Properties dialog box, specify the path of the attachment or click the ellipsis (...) button next to the File box, and then click OK.

To remove an attachment, select the attachment in the Attachments box, and click Remove. To edit an attachment, double-click the item in the Attachments box.

Task fails if an attachment is missing

Causes the Send Exchange Email activity to fail if any of the attachments cannot be found when the email is sent.

The Email address, Subject, and Body fields of a message support Unicode. However, display names in the To, Cc, and Bcc fields do not support Unicode.

Connect Tab

Settings Configuration Instructions


Type the name of the Exchange profile to use to send the email.


Select the Priority for the email. The Priority options from the drop-down list include the following:

  • High

  • Normal

  • Low


Select the Format for the message body. The Format options from the drop-down list include the following:

  • Rich Text


  • HTML

Some SPAM filters may not allow Rich Text or HTML email.

Save sent mail

Check this box to save the message you are sending the Sent Items folder of the Exchange profile.

Published Data

The following table lists the published data items.


Item Description

Exchange profile

The Exchange profile used to send the mail.

Subject of the email

The subject of the email.

Recipient of the email

The address of the recipient of the email.

Body of the email message

The body of the email.

Name and path of the attached file

The full path to the attachment file.

For additional resources, see Information and Support for System Center 2012.

Tip: Use this query to find online documentation in the TechNet Library for System Center 2012. For instructions and examples, see Search the System Center 2012 Documentation Library.