Send Email

 

Updated: May 13, 2016

Applies To: System Center 2012 SP1 - Orchestrator, System Center 2012 - Orchestrator, System Center 2012 R2 Orchestrator

The Send Email activity sends an email message using the standard SMTP protocol or an Exchange server. You can use this activity to notify an administrator of problems that have occurred with a system.

System_CAPS_ICON_important.jpg Important

If you put more than 1 MB of text directly into the message body, the activity can fail during initialization. To avoid this issue, enter no more than 1 MB of text directly into the message body or save the text to a file, and provide the file name as the message you want to send.

Before you configure the Send Email activity, you will need to determine the following:

  • Your SMTP server information

  • The recipient who will receive the email message.

  • The email message you want to send.

Use the following information to configure the Send Email activity.

Details

SettingsConfiguration Instructions
SubjectType the subject of the email.
RecipientsThe list displays the email addresses that the email will be sent to. To add a recipient, click Add to open the Recipients Properties dialog box, specify the Email address and from the Recipient type box, select To, Cc, or Bcc, and then click OK.

To remove a recipient, select the recipient in the Recipients and click Remove. To edit a recipient, double-click the recipient in the Recipients box.
MessageSelect how you want the message to be entered for this email:

 Text: Type the message body. To use HTML formatting, you will need to select HTML as the Format on the Advanced tab.

 File: Type the name of the file that contains the message body. To browse for the file name, click the ellipsis (...) button next to the Message box.
AttachmentsThe list displays the attachments that will be sent with the email. To add an attachment, click Add to open the Attachment Properties dialog box, specify the path of the attachment or click the ellipsis (...) button next to the File box, and then click OK.

To remove an attachment, select the attachment in the Attachments box, and click Remove. To edit an attachment, double-click the attachment in the Attachments box.
Task fails if an attachment is missingSelect this box to cause the Send Email activity to fail if any of the attachments cannot be found when the email is being sent.

Advanced

SettingsConfiguration Instructions
PrioritySelect the priority of the email from the drop-down list. You can select Normal, Low, or High.
FormatSelect the format that will be used for the message body. You can select Rich Text, ASCII, or HTML. Note: Some SPAM filters may not allow Rich Text or HTML email.
User IdIf your SMTP server requires authentication, you will need to type the user ID that will be used to send the email.
PasswordThe password that is associated with the User ID.
DomainThe domain associated with the User ID.

Connect

SettingsConfiguration Instructions
Email addressType the email address that will be inserted into the From: field of the email.
ComputerType the name of the SMTP server. You can also use the ellipsis (...) button to browse for the server.
PortSelect to change the port that will be used to connect to the SMTP server. The default port is 25.
Enable SSLSelect to indicate that the SMTP connection requires SSL.

Published Data

The following table lists the published data items.

ItemDescription
Subject of the emailThe subject of the email that was sent.
The email message RecipientThe address of the recipient of the email.
Body of the email messageThe body of the email.
Name and path of the attached fileThe full path of the file that was attached.
Email accountThe SMTP account that was used to send the email.
Outgoing mail server (SMTP)The name of the SMTP server used to send the email.
Outgoing mail server port numberThe port used to communicate with the SMTP server.
Outgoing mail server SSL enabledIndicates whether the mail server has SSL enabled.
Show: