Key tasks: Set up business rules for fixed asset determination [AX 2012]

Updated: May 24, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use the procedures in this topic to set up the rules to determine whether a purchase must be treated as a fixed asset. A purchase is treated as a fixed asset if the unit price of the product exceeds a monetary threshold that you define. The monetary threshold for a legal entity can differ from the monetary threshold for your organization. You can create, change, or delete fixed asset rules if you are assigned to a role with appropriate privileges.

You can create qualifier questions to help the system classify a fixed asset into the appropriate fixed asset group. A qualifier is displayed on a purchase requisition when the following conditions are true:

  • A worker selects a product from a procurement category.

  • The unit price of the selected product equals or exceeds the monetary threshold amount for the selected category.

Complete the following prerequisites before you set up business rules for fixed assets.

Click these links to find more information about the concepts that are discussed in this topic.

About fixed asset determination rules

Use this procedure to set up an organization-wide fixed asset identifier. You must associate the organization-wide fixed asset identifier with a fixed asset group for a legal entity. After you create an organization-wide fixed asset identifier, you can create a monetary threshold and qualifier questions to help the system classify a fixed asset for the organization.

  1. Click Procurement and sourcing > Setup > Fixed assets > Organization-wide fixed asset identifiers.

  2. On the Organization-wide fixed asset identifiers form, click New.

  3. In the Organization-wide fixed asset identifier field, enter a unique short name for the identifier.

  4. In the Name field, enter a descriptive name for the identifier.

    ImportantImportant

    You must save a new or modified organization-wide fixed asset identifier before you can associate the identifier with a fixed asset group for a legal entity.

  5. In the Mapping to fixed asset groups list, select a legal entity and a fixed asset group to associate with the organization-wide fixed asset identifier. You can associate an organization-wide fixed asset identifier with only one fixed asset group per legal entity.

  6. Repeat steps 2 through 5 to create additional organization wide fixed asset identifiers.

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Use this procedure to create a rule for determining when a product qualifies as a fixed asset for your whole organization. You can create rules for specific procurement categories, and you can create qualifiers that capture information from the worker, such as the intended usage or the expected lifespan of the asset, which help the system determine the correct fixed asset group for a product.

  1. Click Procurement and sourcing > Setup > Fixed assets > Business rules for fixed assets determination.

  2. On the Business rules for fixed assets determination form, click New.

  3. Enter a unique short name and an optional detailed description for the rule.

  4. On the Procurement categories tab, click Add. Select a procurement category to which this rule applies. The rule automatically applies to all subcategories of the selected procurement category.
    NoteNote

    You can define a rule for a subcategory that overrides the rule from the parent category.

  5. Repeat step 4 to associate the rule with additional procurement categories.

    ImportantImportant

    You can associate a procurement category with only one organization-wide fixed asset rule.

  6. On the Organization-wide rule tab, click Add threshold. Enter the minimum capitalization threshold amount, and then select the currency of the organization. If the purchase price of a product exceeds this threshold, the product is treated as a fixed asset.

  7. If you want to specify a date range for the rule, enter the dates in the Effective and Expiration fields. If you want the rule to always be valid, select an expiration date of Never. You can change the expiration date if the rule changes and you can retire the rule if it no longer applies.

  8. In the Fixed asset group field, select an organization-wide fixed asset identifier for the rule.

  9. Create qualifiers to help the system apply the appropriate fixed asset group for a product:

    1. Select the Has qualifiers? check box.

    2. In the Description field, enter a qualifier question. For example, if your organization classifies products that use power as office equipment and classifies products that do not use power as office furniture, your qualifier question might be Does this item need power to operate? The qualifier is displayed as a label on the Fixed assets FastTab of a purchase requisition when a worker selects a product that qualifies as a fixed asset.

    3. Click Add. Enter a unique name for each possible response to the qualifier. For example, enter Power is needed and Power is not needed.

    4. In the Description field, enter a response to each qualifier that corresponds to a fixed asset group. The worker response prompts the system to classify a product into the appropriate fixed asset group.

    5. In the Fixed asset group field, enter the name of the fixed asset group that corresponds to each response to the qualifier question.

    6. Optional: Click Translations to enter the name of the fixed asset group in another language.

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Use this procedure to create a fixed asset rule for a legal entity that must comply with local statutory requirements that differ from the organization’s requirements for determining fixed assets. You can also create a rule for a legal entity without a corresponding organization-wide rule.

  1. Click Procurement and sourcing > Setup > Fixed assets > Business rules for fixed assets determination.

  2. On the Business rules for fixed assets determination form, click New.

  3. In the left pane, enter a unique short name and an optional detailed description.

  4. On the Procurement categories tab, click Add. Select one or more procurement category codes to which the rule applies. The rule automatically applies to all subcategories of the selected procurement categories.
    NoteNote

    You can associate a procurement category code with only one legal-entity fixed asset rule.

  5. On the Legal entity-specific rule tab, in the Legal entity field, select the name of the legal entity to which the rule applies.

  6. Click Add threshold. In the Capitalization threshold field, enter the minimum capitalization amount, stated in the currency of the legal entity. If the purchase price of a product exceeds this threshold, the product is treated as a fixed asset.

    ImportantImportant

    If the legal entity’s currency differs from the organization’s currency, you must create a currency conversion rate before you can associate a legal entity rule with an organization-wide fixed asset identifier.

  7. If you want to specify a date range for a rule, enter the dates in the Effective and Expiration fields. If you want the rule to always be valid, select an expiration date of Never. You can change the expiration date if the rule changes. You can retire the rule if it no longer applies.

  8. In the Fixed asset group field, select the fixed asset group to which products are assigned if they meet the threshold rule.

  9. Optional: Create qualifiers. If you associate more than one fixed asset group with a procurement category, you may want to create qualifiers. Qualifiers help the system assign the appropriate fixed asset group to a product.

    1. Select the Has qualifiers? check box.

    2. In the Description field, enter a qualifier question. The qualifier is displayed as a label on the Fixed assets FastTab of a purchase requisition when a worker selects a category item that qualifies as a fixed asset.

    3. Click Add. Enter a unique name for each possible response to the qualifier.

    4. In the Description field, enter a response to each qualifier that corresponds to a fixed asset group. The worker response to the qualifier prompts the system to classify the product into the appropriate fixed asset group.

    5. In the Fixed asset group field, select the fixed asset group that corresponds to each response to the qualifier question.

    6. Repeat the previous two steps for any fixed asset groups that are associated with the procurement category.

    7. Optional: Click Translations to enter the name of the fixed asset group in another language.

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  1. Click Procurement and sourcing > Setup > Fixed assets > Business rules for fixed assets determination.

  2. In the left pane, select the fixed asset rule that you want to modify.

  3. Modify the procurement category, threshold amount, effective date, expiration date, and qualifiers for the rule. You can modify an organization-wide rule, a legal-entity-specific rule, or both.

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Use this procedure to delete a fixed asset rule. Deleting a fixed asset rule does not affect fixed assets that are already classified by using the rule.

  1. Click Procurement and sourcing > Setup > Fixed assets > Business rules for fixed assets determination.

  2. In the left pane, select the fixed asset rule that you want to delete.

  3. Click Delete.

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