Purchase order line amounts (form) (Public sector) [AX 2012]

Updated: March 1, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Common > Purchase orders > All purchase orders. Select a purchase order. On the Action Pane, click the Manage tab, and then click Line amounts.

Use this form to view line amounts for a purchase order, including the current ordered amount and any amounts that have been received or invoiced. You can also view any amounts that remain to be invoiced or for invoices that are pending.

NoteNote

This form is available only if the Public Sector configuration key is selected.

To view these amounts, select a line in the left pane. More information about the line is displayed in the right pane.

You view a purchase order line with purchases posted to two ledger accounts. One ledger account is for items ordered from a vendor for office furniture. The second ledger account is for office supplies. The ordered amount is equal to the sum of the invoiced, pending invoice, and invoice remaining amounts. The received amount is the portion of the ordered amount that has been received from the vendor.

Ledger account

Ordered

Received

Invoiced

Pending invoice

Invoice remaining

60010 (office furniture)

1,200.00

250.00

350.00

200.00

650.00

60020 (office supplies)

750.00

150.00

400.00

350.00

Totals

1,950.00

400.00

750.00

200.00

1,000.00

The following table provides descriptions for the controls in this form.

Field

Description

Line

The number that identifies the line on the purchase order.

Item number

The number of the item that is included on the line.

Item name

The description of the item, such as a chair or computer.

Procurement category

The procurement category of the item. For example, a chair could be part of a furniture category and a dump truck could be part of a heavy equipment category.

Line description

The description of the purchase order line that was entered in the Purchase order form.

Ledger account

The ledger account that the amount was posted to.

Ordered

The currency amount of the purchase order line that was ordered and posted to the ledger account. The ordered amount is the sum of the invoiced, pending invoice, and invoice remaining amounts.

Received

The currency amount of the order line that was received from the vendor and posted to the ledger account.

Invoiced

The currency amount of the order line that was invoiced and posted to the ledger account.

Pending invoice

The currency amount of the order line with pending invoices that have been created but not yet posted to the ledger account.

Invoice remaining

The ordered amount minus any amounts that were invoiced or for invoices that are pending.

Ordered (total)

The total ordered amount for all ledger accounts for the purchase order line.

Received (total)

The total received amount for all ledger accounts for the purchase order line.

Invoiced (total)

The total invoiced amount for all ledger accounts for the purchase order line.

Pending invoice (total)

The total amount for pending invoices that have been created, but not yet posted, for all ledger accounts for the purchase order line.

Invoice remaining (total)

The total ordered amount for all ledger accounts for the purchase order line, minus any amounts that were invoiced or for invoices that are pending.


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