Create and post advanced ledger entries (Public sector) [AX 2012]

Updated: June 1, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Before you create advanced ledger entries, you must set up number sequences and General ledger posting definitions for advanced ledger entries. You must also set up workflows and budget control if you plan to use those features. For more information, see Set up advanced ledger entries (Public sector).

  1. Click General ledger > Common > Advanced ledger entries.

  2. On the Advanced ledger entries list page, click Advanced ledger entry on the Action Pane and do the following:

    1. Verify the Transaction number.

    2. Verify or enter a new Accounting date.

    3. Enter or select Transaction text that identifies the purpose for the transaction. For more information, see Journal descriptions (form).

    4. Select a Posting definition that has been configured for the General ledger module. For more information, see Posting definitions (form).

    5. Verify the Currency, which is the company currency used to display the amounts. For more information, see Currencies (form).

    6. Select a Reason code and enter a Reason comment. For more information, see Reasons (form).

    7. To create a reversing advanced ledger entry, select the Reversing entry check box and enter a Reversing date.

      A reversing advanced ledger entry is created when the advanced ledger entry is posted. The reversing advanced ledger entry will have a new transaction number and a status of Draft. The reversing date will be used as the accounting date and the debit or credit amount on each line of the original entry will be reversed. The same posting definition will be used. The transaction text for the header and lines will contain the words “Reversing entry from,” the transaction number of the original advanced ledger entry, and the transaction text of the original advanced ledger entry.

    8. Click Continue to open the Advanced ledger entry detail form.

  3. In the Advanced ledger entry lines area, click Add line.

  4. Enter project information. For information about projects, see Project management and accounting.

  5. Enter the ledger account and the debit or credit amount.

  6. Click Subledger journal to preview the subledger journal for the line, or select Subledger journal entries from the Action pane to preview all the lines.

  7. Click Post > Advanced ledger entry. When the document status changes to posted, you can click Voucher to view the voucher transactions.

Note Note

If workflows are enabled, additional controls are displayed at the top of the Advanced ledger entry form when the first line is saved. You can continue to enter additional lines, but after you click Submit and the advanced ledger entry is submitted to the workflow, you can no longer add or remove lines. After the workflow status changes to Approved, you can post the advanced ledger entry.

With workflows enabled, a yellow information bar and a Submit button or an Actions menu appear at the top of the Advanced ledger entry form. If you are the originator of the advanced ledger entry, you might see a Submit button. If you are an approver of the advanced ledger entry, you might see an Actions menu with options to approve or reject the advanced ledger entry. For more information, see Submit a document and Workflow actions.

Some buttons in the Advanced ledger entry form are not available when an advanced ledger entry has been submitted for workflow approval. When the advanced ledger entry is approved, the Post option becomes available. If you modify an approved advanced ledger entry, it must be resubmitted for approval.

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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