About customer rebates

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Rebates are payments or credits that are due to customers and that are based on pre-established agreements to purchase certain items in specific quantities or amounts. Process manufacturing production and logistics provides functionality for the following types of rebates:

• Rebate ─ The Rebate type is typically processed by sending a check to the customer or by deducting the rebate amount from the customer's invoice.

• TMA ─ Trade & Merchandising Allowance (TMA) rebates accrue until they are passed on to the customer, which is usually by credit note. 

• Freight ─ Freight rebates accrue based on region and are not passed to the customer. They are used only for reporting.

• Billback – Billback rebates are offered to wholesalers and distributors to cover the costs of a promotion. This rebate type is not available for customer rebate agreements.

You can also exclude items from rebate calculations if you specify them in the sales agreement or the sales order. This feature is available both for rebates that are based on a single invoice and on multiple invoices over time.

Set up rebates

Use the Rebate agreements form to set up rebates that are based on specific customer and item relationships, or on specific customer and item groups. Rebate agreements define the conditions that a customer’s order must meet to qualify for rebates. Some of the conditions are as follows:

• Rebate program to apply ─ The rebate program that you assign to a customer’s rebate agreement defines the type of rebate to apply. You set up rebate programs in the Rebate program types form.

• Item code ─ The item code indicates the method that is used to select items that are eligible for the rebate. You can select a single product, a group of products, or all products.

  Note

  In Microsoft Dynamics AX 2012 R3, you can use the Selection option to select multiple items that are not part of a predefined group.

• Unit and unit type ─ The unit and unit type work together. The unit is the unit of measure for the rebate quantity. The unit type indicates which unit from the sales line to compare to the unit to determine whether the rebate applies.

• Unit of measure rebate option ─ This option identifies the unit of measure for the rebate line. If you use the Exact match option, the unit of measure for the rebate line must exactly match the unit of measure specified in the sales order. If not, the rebate does not qualify. If you use the Convert option, the unit of measure for the rebate line is the same as the unit of measure for the rebate agreement. The rebate unit of measure is converted to the sales order unit of measure, or the catch weight unit of measure, if applicable.

• Minimum quantity or Minimum amount ─ The rebate agreement must specify either a minimum quantity or a minimum amount that the customer is required to purchase to qualify for a rebate.

• Rebate line break type ─ AX 2012 R3 supports the Rebate line break type field. This field determines whether the rebate amounts that are specified on each rebate agreement line are based on sales quantities or sales amounts. Select the Quantity option if you want to define rebates that are based on the number of items that are sold. Select the Amount option if you want to define rebates that are based on the monetary amount of the sale.

• Effective date range ─ The effective date range defines the period during which rebates are effective based on the rebate agreement.

• Payment type ─ The payment type determines how the customer receives compensation under the rebate agreement. The customer can receive payment through accounts payable, customer deduction, trade spending, or freight.

  Note

  In AX 2012 R3, the Invoice customer deductions option has been added.

• Currency type ─ The currency type determines the currency in which rebates are remitted. You can specify a generic currency, which is converted on the order, or you can specify a specific currency for the rebate. If you use a generic currency, it must be the generic currency that is defined in the Generic currency field in the Accounts receivable parameters form.

Cumulate rebates

Sales can be cumulated by any of the following methods: Invoice, Week, Month, Year, or by using a Customized period. Customized periods allow for customers to configure their own period, such as Quarterly. Customers who select Customized period must specify a period in the Period type field. You set up period types in Organization administration on the Period types form.

Calculate rebates

When you invoice a sales order line, Process manufacturing production and logistics checks for any rebate agreements that may apply. For those that do, a rebate is created. What follows describes the rebate status values:

The value of the rebate may be taken from the gross or net of the sales order line. It may also be calculated based on a fixed amount, a percentage, or currency per unit basis.

Apply rebates

The following guidelines pertain when you apply customer rebates:

• If you select At invoicing on the Rebate program FastTab in the Accounts receivable parameters form, rebates created at invoicing are posted to the general ledger.

• If the rebate is cumulative, you must run the Cumulate rebates function, followed by Process rebates to post the rebate to the general ledger.

• If the rebate requires approval, you must run Approve rebates, followed by Process rebates.

• Once the rebate has been set to a status of Mark, you may pass it to Accounts Payable for payment or to be processed as a credit note.

See also

Accounts receivable parameters (form)

Cumulate rebates (form)

Period types (form)

Product specific (form)

Rebate agreements (form)

Rebate program types (form)