Accounting distributions (form) [AX 2012]

Updated: May 6, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Common > Free text invoices > All free text invoices. Double-click the invoice that contains the line that has the subledger journal that you want to view. In the Invoice lines grid, select the invoice line to create or view distributions for. Click Distribute amounts.

–or–

Click Accounts payable > Common > Purchase orders > All purchase orders. Double-click the purchase order that contains the line that has the subledger journal that you want to view. In the Purchase order lines grid, select the line to create or view distributions for. Click Financials > Distribute amounts.

–or–

Click Procurement and sourcing > Common > Purchase orders > All purchase orders. Double-click the purchase order that contains the line that has the subledger journal that you want to view. In the Purchase order lines grid, select the line to create or view distributions for. Click Financials > Distribute amounts.

–or–

Click Procurement and sourcing > Common > Purchase requisitions > All purchase requisitions. Double-click the purchase requisition that contains the line that has the subledger journal that you want to view. Click the Purchase requisition lines FastTab and select the line to create or view distributions for. Click Financials > Distribute amounts.

–or–

Click Accounts payable > Common > Vendor invoices > Pending vendor invoices. Double-click the vendor invoice that contains the line that has the subledger journal that you want to view. In the Lines grid, select the line to create or view distributions for. Click Financials > Distribute amounts.

Use this form to create and modify accounting distributions for one side of the accounting entry. To view the full accounting entry, use the Subledger journal form. For more information, see Subledger journal (form) You also can click View distributions to open this form in view-only mode.

The following tables provide descriptions for the controls in this form.

NoteNote

The controls that appear in this form may vary depending on how the form was opened.

Button

Description

Split

Create another distribution line, which you can use to distribute the amount to one or more additional accounts, with an offset to the first account.

Delete

Delete the selected distribution line.

Reset

Delete the distribution lines and display the default distributions.

Distribute equally

Distribute the amount evenly among the ledger accounts.

Field

Description

Distributed by

Select whether to distribute the line amount by extended price, discount percentage, unit price discount, or charge. Your options in this field vary, depending on how you opened the form.

Number

The line number of the distribution line.

Ledger account

Select the ledger account to post the distributed percentage, amount, or quantity to.

ImportantImportant

For free text invoices, if a project is associated with the invoice line, changing the project before you open this form also changes the ledger account in this form. To prevent the account from being changed, clear the Allow the ledger account number to be edited check box in the Accounts receivable parameters form.

If the Public sector configuration key is selected, you can allow the account to be changed most of the time, but prevent it from being changed on specific invoice lines by using billing codes. For more information, see Billing codes (form) (Public sector).

Quantity

Enter the quantity to distribute to the selected ledger account.

Percent

Enter the percentage to distribute to the selected ledger account.

Amount

The transaction amount that will be distributed, minus sales taxes.

Distributions for taxes can be created after taxes on the related amount are calculated.

Accounting event

Select the accounting event to display distribution amounts for. If distributions have not been posted, the accounting event displays Create. After the distributions have been posted, you cannot change the amounts.

If a transaction is changed after it has been posted, the accounting event will display Reverse or Change. You cannot change the amounts for distributions that have a Reverse accounting event.

Accounting date

The date when the distribution was created.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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