Posting request for quotation acceptance (form) [AX 2012]

Updated: December 2, 2013

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Common > Requests for quotations > Request for quotation replies. On the Request for quotation replies list page, select a request for quotation reply that has a lowest or highest status of Received. On the Action Pane, click Accept.

Use this form to accept and post the acceptance of request for quotation (RFQ) replies.


This topic was not updated for eProcurement in Microsoft Dynamics AX 2012 R3.

For more information, see Compare bids and award a contract.

The following tables provide descriptions for the controls in this form.




Specify the parameters for updating lines in an RFQ when you accept lines in a reply.

In the Update request for quotation field, select from the following options:

  • All - Update all RFQ lines.

  • Sent - Update RFQ lines with the status Sent.

  • Received - Update RFQ lines with the status Received.

  • Marked - Update the RFQ lines that you have selected in the Request for quotation reply form.

Reason accept – Select a reason for accepting an RFQ reply. The reason is displayed in RFQ reports.

Reason comment – Enter details about why you are accepting the RFQ reply.

Late selection – Select this check box if you want to defer specifying the reason for accepting the RFQ reply.


In the Print field, select when you want to print the RFQ acceptance:

  • Current – Print the information before the RFQ reply is posted.

  • After – Print the information after the reply is posted.

Select the Print request for quotation acceptance check box to print the RFQ acceptance. You can send this document to the vendor in the RFQ reply.

Select the Use print management destination check box to use the print destination that you specify in the Advanced printing options form.

Click Advanced printing options to specify the print destination and printer properties.


Open the PurchRFQUpdate form, where you can change the query for the RFQ update process.


Open the Printer setup form, where you can select the printer destination and print layout for the RFQ reply.


Open the Batch processing form, where you can select the details for updating a group of RFQs as a batch. For more information about batches, see Submit a batch processing job from a form.



Request for quotation

The identification of the RFQ.

Vendor account

The vendor account number.


The name of the vendor.


The code for the currency in the RFQ.

Vendor portal

If this check box is selected, the reply to the RFQ was entered by the vendor from a website.

PO transaction date

Enter or view the date that sets the period in which budget validation is performed and transactions are posted when you create a purchase order from the accepted RFQ reply lines.

The default value is the current system date. If this date is not in an available fiscal period, or if you do not have permission to create purchase orders in the specified period, the purchase order cannot be created. For more information, see Fiscal calendars (form).


This field is available only if the configuration key for Budget control is selected.

Publish to sites

If this check box is selected, the vendor sent the reply from a website.

Line type

The line type, which includes the following options:

  • Item - An item that is tracked in Microsoft Dynamics AX and has an item number.

  • Category - An item selected from a procurement category.

Procurement category

The name of the procurement category associated with the category item.

Item number

The item number if the line type is Item.

Product name

The name of the item.

Net amount

The total line amount, after subtracting any discounts.

Purchase quantity

The quantity of the item.

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