Enter customer payments (form) [AX 2012]

Updated: November 23, 2010

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts receivable > Journals > Payments > Payment journal. Enter or select a journal and then click Enter customer payments.

Use this form to enter, settle, and save customer payments.

NoteNote

You can also open this form from the Journal voucher form. (Click Accounts receivable > Journals > Payments > Payment journal. Enter or select a journal and then click Lines > Edit customer payments.) If you do this, the form name is Edit customer payments.

The following tables provide descriptions for the controls in this form.

Button

Description

Select all

Select the Mark check box for all of the transactions in the list.

NoteNote

This button does not work on credit notes when the Restrict settlement of credit notes check box is selected for the billing classification.

Clear all

Clear the Mark check box for all of the transactions in the list.

Show document

Open the Customer transactions form, where you can view transactions and related information for the selected customer.

Mark by priority

Mark the debit transactions for settlement in this form, according to the settlement priority that is specified in the Accounts receivable parameters form. For more information, see Accounts receivable parameters (form).

This button is available if all of the following circumstances apply:

  • The Prioritize settlement check box is selected in the Accounts receivable parameters form.

  • A customer account number is specified in the Enter customer payments form.

  • A positive payment amount is listed in the Enter customer payments form.

When you click this button, transactions are marked in their prioritization order until the sum of the amounts to pay for these transactions is equal to or less than the payment amount that is specified in this form. The display order of the transactions does not change.

NoteNote

The transaction that is marked last might receive a partial payment. In that case, the amount to pay for that transaction is decreased so that the total amount to pay equals the payment amount that is specified in this form.

Mark invoice lines

Open the Mark invoice lines form, where you can mark individual lines for settlement and modify the amounts to settle for these lines.

This button is available if all of the following circumstances apply:

  • The Mark lines on free text invoices and interest notes check box is selected in the Accounts receivable parameters form.

  • The combined total amount of the selected customer transactions is greater than zero; the transaction is not a credit memo or a credit interest note.

  • The selected transaction contains more than one transaction line that is available to be marked for settlement.

Clear

Clear the fields in the form.

This button is not available in the Edit customer payments form.

Save in journal

Save the transaction in the selected journal.

This button is not available in the Edit customer payments form.

Field

Description

Payment date

Enter the date that the payment was made.

Payment reference

Enter payment reference information, if it is required.

Deposit slip

Select this check box if the payment is included on a bank deposit slip.

Customer

Enter a legal entity and customer account. This is the legal entity of the payment. The payment will be generated for this customer in the specified legal entity.

Method of payment

Select the method of payment.

Offset account type

Select one of the following options:

  • Bank – Post the payment to a bank account. Use this most of the time.

  • Ledger – Post the payment to a ledger account. For example, select this if you are entering a prepayment.

Description

Enter descriptive text about the transaction or select from the available options.

Amount

Enter the payment amount and select the corresponding currency code.

Settled

The total of the amounts in the Amount to pay field for the documents that are selected, in the currency of the payment.

Remaining

The difference between the payment amount and the amount in the Settled field.

Search for customer transactions

Select the document number to include in the results.

Billing classification

Select one or more billing classifications to include in the results.

NoteNote

This control is available only if the Public Sector configuration key is selected.

Include transactions without a billing classification

If this check box is selected, all transactions that do not have a billing classification assigned to them will be included in the results.

NoteNote

This control is available only if the Public Sector configuration key is selected.

Field

Description

Is marked

If an icon is displayed, the transaction is marked for settlement.

Mark

Select the check box to mark the transaction for settlement.

Transaction identifier

The document number for the transaction, such as an invoice number, voucher number, or interest note ID.

Billing classification

The billing classification that was assigned to the invoice when it was created.

NoteNote

This control is available only if the Public Sector configuration key is selected.

Identifier type

The type of transaction:

  • Invoice – Invoice number

  • Credit note – Invoice number

  • Payment – Payment voucher number

  • Interest note – Interest note ID

  • Collection letter – Collection letter number

  • Bill of exchange – Bill of exchange number

  • Fee transactions – Fee voucher number

  • Voucher – Voucher number

Company accounts

The legal entity where the invoice, credit note, interest note, or other transaction originated. This is the legal entity of the invoice.

Voucher

The voucher ID that is associated with the transaction.

Account

The customer account that is associated with the transaction.

Due date

The date by which the payment must be made to avoid a late-payment penalty, such as interest.

Amount available to pay

The open amount of the transaction, including taxes, and minus available discounts.

Currency

The currency code for the transaction amount in the Amount available to pay field.

Cross rate

Enter the exchange rate for the transaction currency and the payment currency.

NoteNote

If you enter a cross rate, it is used to convert the settled and remaining amounts to the payment currency. If you do not enter a cross rate, the amounts are calculated based on the exchange rates defined for the relevant legal entities, as of the payment date. For more information, see About cross-company payment settlements.

Discount

The available discount amount, if payment is made before the discount date.

Cash discount amount to take

The discount to be taken for this transaction during settlement.

This amount cannot be greater than the Discount value minus the Cash discount taken value for this transaction.

Cash discount taken

The total of all the discounts that have been taken for this transaction.

Amount to pay

The amount of the transaction to be settled with the payment.

This amount equals the Amount available to pay value minus the Discount value.

If the Prioritize settlement check box is selected in the Accounts receivable parameters form, and a partial payment is applied to the transaction, the amount to pay for the transaction is decreased so that the total amount to pay for the settlement equals the payment amount specified in this form.

If the Mark lines on free text invoices and interest notes check box is selected in the Accounts receivable parameters form, this amount can be determined by marking invoice lines. For more information, see Mark invoice lines (form).


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