Beginning balance journal (form) [AX 2012]

Updated: October 6, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Project management and accounting > Journals > Beginning balance.


Click Project management and accounting > Common > Projects > All projects. Select or open a project. On the Action Pane, on the Project tab, in the Set up group, click Beginning balances.

Use this form to create, maintain, validate, post, print, approve, or reject beginning balance journals.

The following tables provide descriptions for the controls in this form.



Overview tab

Create a new journal, and view open, posted, or all journals according to the selection in the Show list at the top of the form.

General tab

Select or view additional posting parameters for the journal that is selected on the Overview tab.

Default values

Enter the default values to use when new lines are created for the journal.


Enter and view parameters that indicate how the journal that is selected on the Overview tab is blocked for use.

To exclude users or user groups from the journal, either select the Private check box or select a group in the Private for user group field. For security reasons, only one user at a time is allowed to enter lines in a particular journal.


View details about the approval procedure, if any, for the journal that is selected on the Overview tab.

If the journal is created through intercompany accounting, you can also view origin details.




Create a journal that is based on the options that are selected on the Journals tab in the Project management and accounting parameters form.


Delete the selected beginning balance transaction from the project.


Copy the information from a selected beginning balance journal to a new beginning balance journal.


Enter and post lines on the current journal.


Post the whole journal.


Change the approval status, if a journal approval procedure has been entered for the current journal setup.


Print the journal.




Select one of the filter settings:

  • All – All transactions.

  • Open – Transactions that are not posted.

  • Posted –Posted transactions.


The default journal name is based on the setting on the Journals tab in the Project parameters form. You can change the name of a journal by clicking Name and selecting another journal name from the list.


The identification number of the journal. This number is assigned automatically by the system.


View or change the description for the journal. The default description is based on what was entered in the Journal name setup form, but you can change the text to meet your needs. For more information, see Set up project journal options.


The number of journal lines in the journal.


If this check box is selected, the transaction has been posted.

In use

(Overview tab)

Indicates whether the journal is being used.

Journal type

The journal type that determines what the journal is used for.

Created from timesheet

Indicates that the select beginning balance journal contains timesheet data.

Timesheet number

The identifier of the timesheet that the beginning balance journal is associated with.

Voucher series

The number sequence that is used to create voucher numbers, one per line, associated with the journal.

Detail level

Specify whether transactions are to be summarized financially or remain as separate transactions after posting.


Select journal approval setup.

Status value

Change the journal status.

Project date

The project transaction date.

Project ID

The project number.


The category that is used by default.


Select the worker number that is automatically copied to the journal lines.

Line property

The status that the transaction is attached to.


The default text that is copied from the journal header into the journal lines.

In use

(Blocking tab)

If this check box is selected, the journal is currently in use.


If the current user of the journal selects this check box, the Private for user field is automatically completed with the user identification.

Used by user

The user that is currently using the journal.

Private for user

The user to whom the journal is private.

Locked by system

A selected check box indicates that the current journal has been blocked by the system.

Clear the check box to unlock the journal and post it.

Private for user group

The user group to which the journal is private.


If this check box is selected, the journal has been posted.


An indication of whether a journal has been posted allows you to filter the journals that appear in the Journals form.

Posted on

The date on which the journal was posted.

Posted by

The user who posted the journal.

Original journal number

The journal number from which the lines are transferred.


Indicates the total number of journal lines in the beginning balance journal.

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