Finalize purchase order (form)
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Click Procurement and sourcing > Periodic > Purchase orders > Finalize purchase orders.
-or-
Click Procurement and sourcing > Common > Purchase orders > All purchase orders. Select a purchase order. On the Action Pane, click the Purchase tab, and then click Finalize.
-or-
Click Accounts payable > Common > Purchase orders > All purchase orders. Select a purchase order. On the Action Pane, click the Purchase tab, and then click Finalize.
Use this form to finalize one or more purchase orders that have been confirmed and invoiced.
Note
If you access this form from the Purchase order form, you can only finalize that particular purchase order or the purchase order lines related to that purchase order. If you access this form from Periodic > Purchase orders on the Procurement and sourcing area page, you can finalize several purchase orders. You can also set up a batch job to do so. This difference in functionality means that when you access the Finalize purchase orders form from Periodic > Purchase orders on the Procurement and sourcing area page, the form has more tabs and fields than when you access it from the Purchase order form.
Navigating the form
The following tables provide descriptions for the controls in this form.
Tabs
Tab |
Description |
|---|---|
General |
Set up data to finalize one or more purchase orders. |
Batch |
Set up a batch job to finalize multiple purchase orders. Note This tab is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
Buttons
Note
The buttons are only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page.
Button |
Description |
|---|---|
Select |
Select the criteria to filter purchase orders on. The purchase orders that fulfill the selected criteria will be submitted for finalization during the batch job. |
Recurrence |
Set up recurring batch jobs. |
Alerts |
Set up alerts for the batch jobs. |
Fields
Field |
Description |
|---|---|
Accounting date |
The date used for accounting as finalized the purchase order or purchase order line. |
Only completed lines |
Select to finalize only those purchase order lines for which the ordered quantity has been received in full and matched to vendor invoices. |
Only entire purchase order |
Select to make sure that only purchase orders where all individual lines can be finalized are finalized. Note This field is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
Purchase order |
The unique identification of the purchase order that you want to finalize. |
Purchase order |
The unique identification of the purchase order that contains the purchase order lines to finalize. |
Line number |
The line position number of the purchase order line that you want to finalize. Note This field is only available if you access this form in a purchase order. |
Batch processing |
Select to run the task as a batch job. Note This field is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
Task description |
The description of the batch job. Note This field is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
Batch group |
Select the batch group that you want to assign the batch job to. Note This field is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
Private |
Select to make sure that only the user who set up the batch job can run that job. Note This field is only available if you access this form from Periodic > Purchase orders on the Procurement and sourcing area page. |
See also
Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).