Budget codes (form) [AX 2012]

Updated: February 17, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Budgeting > Setup > Basic budgeting > Budget codes.

Use this form to define budget codes for budget types, which provide an additional level of categorization for budget register entries.

A budget code for budget transfers between expense accounts is needed. You enter a budget code of ExpenseTransfer and a description of Expense to Expense. You assign the budget type of Transfer to the budget code and specify this code as the default budget code for budget transfers.

When you enter a budget transfer in the Budget register entry form, you select the ExpenseTransfer budget code, which provides the budget type of Transfer for the budget register entry. Later, you create a query to view all budget register entries that use the ExpenseTransfer budget code.

The following table provides descriptions for the controls in this form.

Field

Description

Budget code

Enter an identifier for the budget code.

Description

Enter a description for the budget code.

Budget type

Select the budget type to use when this budget code is selected for a budget register entry.

  • Original budget – Use when you are creating an initial budget amount for an account.

  • Transfer – Use when you are moving a budget amount from one account to another.

  • Revision – Use when you are changing the budget amount for an account. Use this budget type after you have posted an original budget register entry for the account.

  • Encumbrance – Use when you are manually creating an encumbrance, which is an obligation to pay a vendor. Use this budget type to reserve budget funds so that actual expenses do not exceed the budgeted amount for an account.

    NoteNote

    This option is available only if the Budget control configuration key is selected.

  • Pre-encumbrance – Use when you are manually creating a pre-encumbrance, which is an obligation to pay for a purchase that is likely to occur in the future. Use this budget type to reserve budget funds so that actual expenses do not exceed the budgeted amount for an account.

    NoteNote

    This option is available only if the Budget control configuration key is selected.

  • Carry-forward budget – Use when you are moving budget amounts from one fiscal year to the next.

  • Project – Use when you are transferring project budget forecasts to the general ledger.

  • Fixed assets – Use when you are transferring fixed asset budget forecasts to the general ledger.

  • Demand forecast – Use when you are transferring demand budget forecasts to the general ledger.

  • Supply forecast – Use when you are transferring sales budget forecasts to the general ledger.

  • Preliminary budget – Use when you are creating a preliminary budget for an account when the actual budget is being reviewed and approved.

    NoteNote

    This control is available only if the Public Sector configuration key is selected.

  • Apportionments – Use to show the difference between budgeted amounts and amounts that are approved for spending. For example, a public sector organization might have an original budget of 10,000.00 for an account and use this budget type to approve 5000.00 for spending. Only the amount that is apportioned can be spent.

    NoteNote

    This control is available only if the Public Sector configuration key is selected.

Set as default code

Select this check box to indicate that this code will be the default budget code when budget register entries of the selected budget type are created automatically. The default budget code is not used if you manually enter a budget register entry in the Budget register entry form.

You must select a default budget code for each budget type.

Reason code

Select a ledger reason code for the budget code.

Workflow

Select a workflow to associate with the budget code.

ImportantImportant

If a workflow is selected, all budget register entries that use this budget code are submitted to workflow.


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