Journal line (form) [AX 2012]

Updated: May 13, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Journals > Depreciation book journal. Select a depreciation book journal and then click Lines.

Use this form to create and post journal lines for fixed asset depreciation books. You can create many lines at the same time by creating proposals, retrieving journal lines, or generating accruals. You can also modify the lines as necessary before you post them.

The following tables provide descriptions for the controls in this form.




Create and view the journal lines for the fixed asset depreciation book.


Enter or view additional information about the journal line that is selected on the Overview tab.


View the history of the journal line that is selected on the Overview tab.




Open a menu that contains the following items:

  • Post – Post the journal lines. If an error exists, no lines are posted, and a message is displayed.

  • Post and transfer – Post lines that do not have errors and transfer lines with errors to a new journal.


Select to validate that the journal lines that are selected are ready for posting.


Open a menu that contains the following items:

  • Delete journal lines – Delete all lines in the journal.

  • Journal descriptions – Create journal descriptions, which are transaction descriptions for the journal.


Open a menu with the following items, which you can use to create various kinds of journal lines as proposals for the fixed asset journal lines:

  • Acquisition proposal – Open a form in which you can create journal lines for the fixed asset or fixed asset group that you select.

  • Special depreciation allowance proposal – Open a form in which you can calculate and create bonus depreciation journal lines for fixed assets that have not been depreciated and that have bonus depreciation records in the range that you select.

  • Depreciation proposal – Open a form in which you can create journal lines for the periodic depreciation of eligible fixed assets.

  • Consumption depreciation – Open a form in which you can enter depreciation lines for fixed asset value models.

  • Revenue recognition of reserves – Open a form in which you can create proposed journal lines for recognizing revenue and dissolving reserves that were created when fixed assets were sold for a profit.

  • Extraordinary depreciation proposal – Open a form in which you can create extraordinary depreciation proposal lines for fixed asset value models or depreciation books that have an extraordinary depreciation profile.

You can modify the lines that are created from proposals and the default transaction description.




View or enter the posting date. When the date on a line has been changed, that date is displayed when a line is created.

If you cannot post because of a problem with a date, you can verify that an open period exists in the Fiscal calendars form for the fiscal calendar that is used with the journal line. For more information, see Key tasks: Fiscal calendars, fiscal years, and periods.

Transaction type

Enter or view the type of transaction for the fixed asset transaction.

Fixed asset number

Enter or view the fixed asset number for the fixed asset journal line.

Depreciation book

Select or view a depreciation book for the fixed asset.


Enter a description of the transaction.


Enter the debit amount, in the accounting currency.


Enter the credit amount, in the accounting currency.

Fixed asset name

The name of the fixed asset.

Line number

The line number for the selected journal line.

Release date

To put a journal line on hold until a specified date, enter that date. You still can modify the journal line, and it can be posted on or after this date.

If this field is blank, the journal line can be posted at any time.


You can clear this field to remove the hold.

Journal batch number

The identifier of the journal for the depreciation book.

Reason code

Select the reason for the journal line.

The reason codes that are displayed in the list are the reason codes that are set up for the account type that you selected for the line. For more information, see About financial reason codes.

Reason comment

Enter a reason description.

If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You still can change the comment.


The currency that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts. Select the currency of the journal line, if it differs from the default currency that is displayed in this field.

Consumption units

Enter the quantity of fixed asset consumption units that are set up for consumption depreciation.

Posted on

The date of the last journal entry.

Transferred on

The transfer date for the transaction.

Transferred by

The ID of the user who transferred the journal.

Transferred to journal

The number of the journal that the journal line was transferred to.

File generated on

The date that the payment file was generated.

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