I-9 document (form) [AX 2012]

Updated: February 3, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Human resources > Common > Workers > Workers. Select a worker. On the Action Pane, click Worker tab > Related information group > Employment > I-9.

Use this form to enter Form I-9 work eligibility information for a worker.

The following tables provide descriptions for the controls in this form.

Tab

Description

Work eligibility

Specify citizenship information for the worker that can be used to determine work eligibility.

I-9 document

Enter or view information about documents that are used to verify eligibility to work.

Preparer

Enter or view information about a person who helped the worker fill out the Form I-9. For example, a translator might be a person who helped the worker to complete the form.

NoteNote

Be sure to enter address information for the preparer on this tab.

Button

Description

Verify

Open the I-9 document verification form, where you can select the Microsoft Dynamics AX user who verified the accuracy of the I-9 information and the date when it was verified.

NoteNote

After you verify a Form I-9 document, you cannot update the document without resetting the record information.

Reset

Reset information in the form.

When you reset the form, information in the Status, Prepared, Verified, and Verified by user fields is reset. Furthermore, when you reset the information in the form, you can modify the document type, the document number, and the expire date again. You can also reprint the document, if necessary.

Field

Description

I-9 document

The identification number for the Form I-9 document.

Form I-9 document IDs are numbered according to the number series assigned to the I-9 document reference, which is set up in the Number sequence area in the Human resources shared parameters form.

Status

The current status of the Form I-9 document.

Prepared

The date when the Form I-9 information was prepared for the worker. This date is automatically added to the document when you click Verify, enter the verification information and then click OK.

Verified by user

The worker who verified the Form I-9 document.

Verified

The date when the Form I-9 document was verified.

Work eligibility options

Select one of the following options to indicate the worker’s eligibility for employment.

  • A citizen or national of the United States

  • A lawful permanent resident (Alien #) A

  • An alien authorized to work until

  • Non-citizen national of the United States

Alien/Admission no.

Select the official alien or admission number of the worker.

NoteNote

The information in this field is maintained in the following form:

 Identification (form).

Authorized until

The date until which the worker is eligible to work.

NoteNote

The information in this field is maintained in the following form:

 Identification (form).

List A

Select this option to enter information about a List A document.

I-9 document type

Select the type of I-9 document provided by the worker for verification.

NoteNote

The information in this field is maintained in the following form:

 Form I-9 document types (form).

Name

The description of the identification type specified for the I-9 document type that you selected in the I-9 document type field.

Issuing agency

The agency that issued the I-9 document type that you selected in the I-9 document type field.

Document number

Select the official document number for the I-9 document type selected.

NoteNote

The information in this field is maintained in the following form:

 Identification (form).

Expire

The expiration date of the document number that you selected in the Document number field.

List B and List C

Select this option to enter information about a List B and a List C document.

Preparer

Enter the name of the person who helped the worker complete the Form I-9 document.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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