(DNK) Create and post a credit note for a project invoice for a public sector customer [AX 2012]

Updated: May 23, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use the Invoice proposals and Post invoice forms to create and post a credit note for a project invoice and to generate the credit note as an .xml file. The .xml file is then converted to the Offentlig Information Online Universal Business Language (OIOUBL) format. You can generate electronic credit notes for customers for whom you have specified the European Article Numbering (EAN) number in the EAN field and selected the eInvoice check box in the Customers form.

  1. Click Project management and accounting > Common > Projects > All projects.

  2. Double-click a project invoice that has been created and invoiced for a customer who an EAN number is specified for.

  3. In the Projects form, click the Manage tab, and then click Invoice journals.

  4. In the Invoice journals form, select an invoice journal line, and then click Functions > Select for credit note.

  5. In the Select for credit note form, select the Select check box to specify the project invoice for the credit note.

  6. Click OK.

  7. In the Projects form, click Invoice proposals.

  8. In the Invoice proposals form, click New > Invoice proposals.

  9. In the Create invoice proposals form, in the Invoicing method field, select Credit notes to specify that the transactions are to be credited.

  10. Select the required transaction types to include the transactions in the credit note.

  11. In the From date and To date fields, select the starting and ending dates to include project transactions posted to the project, and then in the Invoice date field, select the ledger posting date.

  12. Click OK. The credit notes are created in the Invoice proposals form.

  13. In the Invoice proposals form, click Post.

  14. In the Post invoice form, select the Posting and Print invoice check boxes.

  15. In the Post invoice form, click OK to post the credit note and generate the .xml file. The .xml file is converted to the OIOUBL format.

  16. Close the forms.

When the batch job is processed, invoices for customers who have an EAN number assigned are generated as .xml files, and then converted to the OIOUBL format. The resulting OIOUBL files are created in the shared folder that is specified for the EInvoiceFileTransform_OIOUBL batch job task for the project batch job.

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