Additional options (form) [AX 2012]

Updated: June 17, 2013

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Compliance and internal controls > Common > Policies > Audit policies. Select the policy to set up additional options for. On the Action Pane, click Additional options.

Use this form to set up batch processing and to specify the document selection date range. In Microsoft Dynamics AX 2012 and Microsoft Dynamics AX 2012 R2, you also use this form to set up monitored entities and prohibited words for a selected policy. In cumulative update 6 for Microsoft Dynamics AX 2012 R2 or later, use the Audit policy rule form to set up monitored entities and prohibited words.

NoteNote

This topic includes information about features that were added or changed for cumulative update 6 or later for Microsoft Dynamics AX 2012 R2. This information also applies to AX 2012 R3.

The document selection date range must be specified before a policy can be run. The document selection date range is important for the following reasons:

  • The policy uses the version of each policy rule that is effective on the last day of the document selection date range. Effective dates for each policy rule can be seen on the Audit policies list page. (Click Compliance and internal controls > Common > Policies > Audit policies.)

  • The policy uses the organization nodes that are associated with the policy on the last day of the document selection date range. Only the organization nodes that are currently associated with the policy are displayed on the Audit policies list page. (Click Compliance and internal controls > Common > Policies > Audit policies.)

  • For policy rules that are based on a List search query type, the policy evaluates documents for monitored entities that are effective on the last day of the document selection date range.

In Microsoft Dynamics AX 2012 and Microsoft Dynamics AX 2012 R2, the following requirements apply to policies:

  • At least one monitored entity must be selected before you can create a policy rule type based on a List search query type.

  • At least one prohibited word must be entered before you can create a policy rule type based on a Keyword search query type.

The following tables provide descriptions for the controls in this form.

Tab

Description

Monitored entity

Select the entities to monitor during the audit process. For example, you might want to audit all expense reports or purchase orders that were created by a particular employee, or all invoices that were submitted by a particular vendor.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Prohibited words

Enter the words to look for when you evaluate expense reports, purchase orders, and vendor invoices. For example, you might want to audit all business documents that include the word “casino.”

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Button

Description

Batch

Open the Audit policy batch processing form, where you can set up the selected audit policy to run as a batch process.

NoteNote

Tasks that are related to conditional, list, and keyword policy rule types are grouped into bundles when they are run in batch mode. Each bundle is run as a separate thread, and the bundles all run at the same time. This enables the batch to run faster. You can adjust the batch bundle size in the Audit policy batch processing form.

Field

Description

Name

The name of the audit policy that you are configuring additional options for.

Starting date

Enter the first date in the document selection date range.

When the date associated with the source document falls in the document selection date range, the source document can be selected for audit. When more than one date can be associated with a source document, the policy rule type specifies which of the dates is used.

Each time a policy is run and is completed successfully, the system automatically resets the starting date to the date when the policy batch process ended. This guarantees that there are neither gaps nor overlaps in the document selection date range.

Ending date

Enter the last date of the document selection date range.

This date determines which version of a policy rule to use, based on the effective dates of the policy rule. It also determines which organization nodes were associated with the policy during that date range.

After the policy runs and is completed successfully, the ending date is set to Never.

Address book role

Select the address book role for the entity to monitor for audit. For audit policies that are related to expense reports, this is usually Workers. For audit policies that are related to vendor invoices, this is usually Vendors.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Name

Select the name of the entity to monitor. When you create a policy rule type based on a List search query type, the policy rules for that rule type flag source documents that include the entities selected here.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Effective

Select the first date when source documents are reviewed for any occurrence of the selected entity.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Expiration

Select the last date when source documents are reviewed for any occurrence of the selected entity.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.

Description

Enter the words that cause a source document to be flagged for audit. When you create a policy rule type based on a Keyword search query type, the policy rules for that rule type flag source documents that include the words entered here.

This control is available only in versions of Microsoft Dynamics AX 2012 prior to cumulative update 6 for AX 2012 R2.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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