Default request for quotation reply fields (form) [AX 2012]

Updated: February 12, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Procurement and sourcing > Setup > Procurement and sourcing parameters. In the left pane of the Procurement and sourcing parameters form, click Request for quotation, and then click Default request for quotation reply fields.


Click Procurement and sourcing > Common > Requests for quotations > All requests for quotations. On the All requests for quotations list page, on the Action Pane, in the Replies group, click Configure request for quotation reply.


This topic was not updated for eProcurement in Microsoft Dynamics AX 2012 R3.

For more information, see Define request for quotation replies.

Use this form to specify the type of information that you want to receive from vendors when they reply to a request for quotation (RFQ). The fields that you select in this form appear in the following locations:

  • In the printed RFQ reply sheet that you send to vendors

  • On the RFQ reply page in the vendor self-service portal

  • On the RFQ return document that you can send to vendors for more information if the information provided in the reply is insufficient or you want to negotiate with the vendor

If you access this form from the Procurement and sourcing parameters form, you define the reply fields that are applied automatically to all RFQ replies. If you access the form from the Request for quotation details form, you can modify the configuration of the RFQ reply for a specific RFQ.

The following table provides descriptions for the controls in this form.

Select the check boxes for fields that you want to appear in the header and in the lines of the RFQ reply.



Vendor reference

The reference that the vendor adds to identify the RFQ reply.


The currency in the RFQ.


The terms of payment.

Purchase charges

The incidental charges that apply to the items in the RFQ.

Total discount %

The discount as a percentage of the price.


Select the check box to allow the vendor to attach a file to the reply.

External item number

The item number that is assigned by the vendor.

External item description

The description of the item provided by the vendor.


The quantity of items that the vendor can deliver.


The unit that the item is delivered in.

Unit price

The item unit price.


The price discount for the line.

Discount percentage

The line discount as a percentage of the price.

Multiline discount

The discount for ordering multiple products.

Multiline discount percentage

The multiline discount as a percentage or the line.

Delivery date

The delivery date for the item.

Lead time

The period of time from the order date to the delivery date.

Working days

Select the check box if weekends, holidays, and other nonworking days are excluded from the lead time.

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