Letter of guarantee (form)
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
You can access the Letter of guarantee form in Accounts payable, Accounts receivable, Project management and accounting, or Cash and bank management. You can request a letter of guarantee or create a request for action to be taken regarding a letter of guarantee in Accounts payable, Accounts receivable or Project management and accounting. To approve a request, you must use the Letter of guarantee form in the Cash and bank management module.
Use the first section in this topic to help you create requests for a letter of guarantee. Use the second section in this topic to help you understand the Letter of guarantee form in the Cash and bank management module.
Note
You can open the Letter of guarantee form from a document, such as sales order or purchase order, only if the Bank document type was selected as Letter of guarantee.
Tasks that use this form
Create a letter of guarantee request for a sales quotation
Create a letter of guarantee request for a sales order
Create a letter of guarantee request for a purchase order
Create a letter of guarantee request for a new project
Create a letter of guarantee request for a project quotation
Request and issue the letter of guarantee
Liquidate, extend, or cancel a letter of guarantee
Increase or decrease the letter of guarantee value
Letter of guarantee form in Sales and marketing, Procurement and sourcing, and Project management and accounting
Click Sales and marketing > Common > Sales orders > All sales orders. Double-click a sales order line to open the Sales order details form. On the Action Pane, on the Manage tab, in the Bank document group, click Letter of guarantee.
–or–
Click Sales and marketing > Common > Sales quotations > All quotations. Double-click a sales quotation line to open the Sales quotation details form. On the Action Pane, on the Quotation tab, in the Bank document group, click Letter of guarantee.
–or–
Click Procurement and sourcing > Common > Purchase orders > All purchase orders. Select a purchase order line and on the Action Pane, on the Manage tab, in the Bank document group, click Letter of guarantee.
–or–
Click Project management and accounting > Common > Quotations > Project quotations. Double-click a project quotation line to open the Project quotation details form. On the Action Pane, on the Quotation tab, in the Bank document group, click Letter of guarantee.
–or–
Click Project management and accounting > Common > Projects > All projects. Double-click a project line to open the Project details form. On the Action Pane, on the Project tab, click Letter of guarantee.
Use this form to request a letter of guarantee or to request an action related to a letter of guarantee using the Sales order, Purchase order, Project quotation, Projects and Sales quotation forms.
Navigating the form
The following tables provide descriptions for the controls in this form.
Tabs
Tab |
Description |
|---|---|
General |
Enter and view specific information about the letter of guarantee. |
Actions |
Enter and view action information about the letter of guarantee. |
Buttons
Button |
Description |
|---|---|
Edit |
Edit or modify the letter of guarantee record. |
Request |
Open the Create letter of guarantee request dialog to create the letter of guarantee request. |
Give to beneficiary |
Open the Give letter of guarantee to beneficiary? dialog to create a request to send the letter of guarantee to the beneficiary. |
Increase value |
Open the Increase the value of letter of guarantee dialog to create a request to increase the monetary value of the letter of guarantee. |
Decrease value |
Open the Decrease the value of letter of guarantee dialog to create a request to decrease the monetary value of the letter of guarantee. |
Extend |
Open the Extend letter of guarantee expiration date dialog to create a request to extend the letter of guarantee. |
Cancel |
Open the Cancel letter of guarantee dialog to create a request to cancel the letter of guarantee. |
Liquidate |
Open the Liquidate letter of guarantee dialog to create a request to cash out the letter of guarantee. |
Fields
Field |
Description |
|---|---|
Number |
The letter of guarantee number. |
Bank number |
The letter of guarantee number assigned by the bank. |
Origin |
The document from which the letter of guarantee is activated. The field is updated with one of the following options:
|
Origin document number |
The origin document number of the letter of guarantee. |
Requester |
The customer or vendor who requests the letter of guarantee. |
Requester type |
The requester’s account type. |
Status |
The current status of the letter of guarantee. The status displayed can include Requested, Submitted to bank, Received from bank, Given to beneficiary, Cancelled, or Liquidated. |
Facility status |
The facility status of the letter of guarantee. The facility status displayed can include Requested, Open, or Closed. |
Expiration date |
The date after which the letter of guarantee is not valid. |
Type |
The letter of guarantee purpose type. The letter of guarantee purpose type can include options such as Bid bond, Performance bond, Advance payment bond, Retention bond and Surety bond. |
Value |
The current value of the letter of guarantee. |
Currency |
The currency used in invoicing the letter of guarantee transaction. |
Cancellation reason |
The reason to cancel a letter of guarantee as stated in the request. |
Delete |
A check box that indicates whether the action request is marked for deletion. |
Transaction number |
The transaction number of the requested letter of guarantee transaction. |
Request |
The requested action of the letter of guarantee. |
Request date |
The request date of the letter of guarantee transaction. |
Execution |
The action performed for the letter of guarantee request. |
Execution date |
The date of the action performed for the letter of guarantee request. |
Letter of guarantee form in Cash and bank management
Click Cash and bank management > Common > Letters of guarantee.
Use the Letter of guarantee form under Bank to approve a request and take action on the letter of guarantee.
Navigating the form
The following tables provide descriptions for the controls in this form.
Tabs
Tab |
Description |
|---|---|
General |
Enter and view specific information about the letter of guarantee. |
Actions |
Enter and view action information about the letter of guarantee. |
Buttons
Button |
Description |
|---|---|
Submit to bank |
Open the Submit letter of guarantee to bank dialog to submit the letter of guarantee request to the bank. |
Receive from bank |
Open the Receive letter of guarantee from bank dialog to receive the letter of guarantee from the bank. |
Give to beneficiary |
Open the Give letter of guarantee to beneficiary? dialog to approve the request to send the letter of guarantee to the beneficiary. |
Increase value |
Open the Increase the value of letter of guarantee dialog to approve the request to increase the monetary value of the letter of guarantee. |
Decrease value |
Open the Decrease the value of letter of guarantee dialog to approve the request to decrease the monetary value of the letter of guarantee. |
Extend |
Open the Extend letter of guarantee expiration date dialog to approve the request to extend the letter of guarantee. |
Cancel |
Open the Cancel letter of guarantee dialog to approve the request to cancel the letter of guarantee. |
Liquidate |
Open the Liquidate letter of guarantee dialog to approve the request to cash out the letter of guarantee. |
Left pane
Field |
Description |
|---|---|
Number |
The letter of guarantee number in the number sequence. |
Bank number |
The letter of guarantee number assigned by the bank. |
Value |
The monetary value of the letter of guarantee. |
Status |
The current status of the letter of guarantee. |
Right pane
Field |
Description |
|---|---|
Number |
The letter of guarantee number. |
Bank number |
The letter of guarantee number assigned by the bank. |
Origin |
The document from which the letter of guarantee is activated. The field is updated with one of the following options:
|
Origin document number |
The origin document number of the letter of guarantee. |
Requester |
The customer or vendor who requests the letter of guarantee. |
Requester type |
The requester’s account type. |
Status |
The current status of the letter of guarantee. The status displayed can include Requested, Submitted to bank, Received from bank, Given to beneficiary, Cancelled, or Liquidated. |
Facility status |
The facility status of the letter of guarantee. The facility status displayed can include Requested, Open, or Closed. |
Expiration date |
The date after which the letter of guarantee is not valid. |
Type |
The letter of guarantee purpose type. The letter of guarantee purpose type can include options such as Bid bond, Performance bond, Advance payment bond, Retention bond and Surety bond. |
Value |
The current value of the letter of guarantee. |
Currency |
The currency used in invoicing the letter of guarantee transaction. |
Cancellation reason |
The reason to cancel a letter of guarantee as stated in the request. |
Agreement number |
The facility agreement number for the letter of guarantee transaction. |
Facility type |
The bank facility type related to the bank facility agreement for the letter of guarantee transaction. |
Bank account |
The bank account number for which the letter of guarantee is open. |
Margin |
The total margin amount on the letter of guarantee. |
Expense |
The amount of expense or miscellaneous charges incurred by the letter of guarantee transaction. |
Last action |
The last action performed on the selected letter of guarantee. |
Delete |
A check box that indicates whether the action request is marked for deletion. |
Transaction number |
The transaction number of the requested letter of guarantee transaction. |
Request |
The requested action of the letter of guarantee. |
Request date |
The date of request of the letter of guarantee transaction. |
Execution |
The action performed for the letter of guarantee request. |
Execution date |
The date of the action performed for the letter of guarantee request. |
Journal batch number |
The journal number of the journal used for the letter of guarantee transaction. |
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