Letter of guarantee (form) [AX 2012]

Updated: March 30, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can access the Letter of guarantee form in Accounts payable, Accounts receivable, Project management and accounting, or Cash and bank management. You can request a letter of guarantee or create a request for action to be taken regarding a letter of guarantee in Accounts payable, Accounts receivable or Project management and accounting. To approve a request, you must use the Letter of guarantee form in the Cash and bank management module.

Use the first section in this topic to help you create requests for a letter of guarantee. Use the second section in this topic to help you understand the Letter of guarantee form in the Cash and bank management module.

NoteNote

You can open the Letter of guarantee form from a document, such as sales order or purchase order, only if the Bank document type was selected as Letter of guarantee.

Click Sales and marketing > Common > Sales orders > All sales orders. Double-click a sales order line to open the Sales order details form. On the Action Pane, on the Manage tab, in the Bank document group, click Letter of guarantee.

–or–

Click Sales and marketing > Common > Sales quotations > All quotations. Double-click a sales quotation line to open the Sales quotation details form. On the Action Pane, on the Quotation tab, in the Bank document group, click Letter of guarantee.

–or–

Click Procurement and sourcing > Common > Purchase orders > All purchase orders. Select a purchase order line and on the Action Pane, on the Manage tab, in the Bank document group, click Letter of guarantee.

–or–

Click Project management and accounting > Common > Quotations > Project quotations. Double-click a project quotation line to open the Project quotation details form. On the Action Pane, on the Quotation tab, in the Bank document group, click Letter of guarantee.

–or–

Click Project management and accounting > Common > Projects > All projects. Double-click a project line to open the Project details form. On the Action Pane, on the Project tab, click Letter of guarantee.

Use this form to request a letter of guarantee or to request an action related to a letter of guarantee using the Sales order, Purchase order, Project quotation, Projects and Sales quotation forms.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Enter and view specific information about the letter of guarantee.

Actions

Enter and view action information about the letter of guarantee.

Button

Description

Edit

Edit or modify the letter of guarantee record.

Request

Open the Create letter of guarantee request dialog to create the letter of guarantee request.

Give to beneficiary

Open the Give letter of guarantee to beneficiary? dialog to create a request to send the letter of guarantee to the beneficiary.

Increase value

Open the Increase the value of letter of guarantee dialog to create a request to increase the monetary value of the letter of guarantee.

Decrease value

Open the Decrease the value of letter of guarantee dialog to create a request to decrease the monetary value of the letter of guarantee.

Extend

Open the Extend letter of guarantee expiration date dialog to create a request to extend the letter of guarantee.

Cancel

Open the Cancel letter of guarantee dialog to create a request to cancel the letter of guarantee.

Liquidate

Open the Liquidate letter of guarantee dialog to create a request to cash out the letter of guarantee.

Field

Description

Number

The letter of guarantee number.

Bank number

The letter of guarantee number assigned by the bank.

Origin

The document from which the letter of guarantee is activated. The field is updated with one of the following options:

  • Sales quotation – The letter of guarantee is activated from a sales quotation.

  • Sales order – The letter of guarantee is activated from a sales order.

  • Project quotation – The letter of guarantee is activated from a project quotation.

  • Project – The letter of guarantee is activated from a project.

  • Purchase order – The letter of guarantee is activated from a purchase order.

Origin document number

The origin document number of the letter of guarantee.

Requester

The customer or vendor who requests the letter of guarantee.

Requester type

The requester’s account type.

Status

The current status of the letter of guarantee. The status displayed can include Requested, Submitted to bank, Received from bank, Given to beneficiary, Cancelled, or Liquidated.

Facility status

The facility status of the letter of guarantee. The facility status displayed can include Requested, Open, or Closed.

Expiration date

The date after which the letter of guarantee is not valid.

Type

The letter of guarantee purpose type. The letter of guarantee purpose type can include options such as Bid bond, Performance bond, Advance payment bond, Retention bond and Surety bond.

Value

The current value of the letter of guarantee.

Currency

The currency used in invoicing the letter of guarantee transaction.

Cancellation reason

The reason to cancel a letter of guarantee as stated in the request.

Delete

A check box that indicates whether the action request is marked for deletion.

Transaction number

The transaction number of the requested letter of guarantee transaction.

Request

The requested action of the letter of guarantee.

Request date

The request date of the letter of guarantee transaction.

Execution

The action performed for the letter of guarantee request.

Execution date

The date of the action performed for the letter of guarantee request.

Click Cash and bank management > Common > Letters of guarantee.

Use the Letter of guarantee form under Bank to approve a request and take action on the letter of guarantee.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Enter and view specific information about the letter of guarantee.

Actions

Enter and view action information about the letter of guarantee.

Button

Description

Submit to bank

Open the Submit letter of guarantee to bank dialog to submit the letter of guarantee request to the bank.

Receive from bank

Open the Receive letter of guarantee from bank dialog to receive the letter of guarantee from the bank.

Give to beneficiary

Open the Give letter of guarantee to beneficiary? dialog to approve the request to send the letter of guarantee to the beneficiary.

Increase value

Open the Increase the value of letter of guarantee dialog to approve the request to increase the monetary value of the letter of guarantee.

Decrease value

Open the Decrease the value of letter of guarantee dialog to approve the request to decrease the monetary value of the letter of guarantee.

Extend

Open the Extend letter of guarantee expiration date dialog to approve the request to extend the letter of guarantee.

Cancel

Open the Cancel letter of guarantee dialog to approve the request to cancel the letter of guarantee.

Liquidate

Open the Liquidate letter of guarantee dialog to approve the request to cash out the letter of guarantee.

Field

Description

Number

The letter of guarantee number in the number sequence.

Bank number

The letter of guarantee number assigned by the bank.

Value

The monetary value of the letter of guarantee.

Status

The current status of the letter of guarantee.

Field

Description

Number

The letter of guarantee number.

Bank number

The letter of guarantee number assigned by the bank.

Origin

The document from which the letter of guarantee is activated. The field is updated with one of the following options:

  • Sales quotation – The letter of guarantee is activated from a sales quotation.

  • Sales order – The letter of guarantee is activated from a sales order.

  • Project quotation – The letter of guarantee is activated from a project quotation.

  • Project – The letter of guarantee is activated from a project.

  • Purchase order – The letter of guarantee is activated from a purchase order.

Origin document number

The origin document number of the letter of guarantee.

Requester

The customer or vendor who requests the letter of guarantee.

Requester type

The requester’s account type.

Status

The current status of the letter of guarantee. The status displayed can include Requested, Submitted to bank, Received from bank, Given to beneficiary, Cancelled, or Liquidated.

Facility status

The facility status of the letter of guarantee. The facility status displayed can include Requested, Open, or Closed.

Expiration date

The date after which the letter of guarantee is not valid.

Type

The letter of guarantee purpose type. The letter of guarantee purpose type can include options such as Bid bond, Performance bond, Advance payment bond, Retention bond and Surety bond.

Value

The current value of the letter of guarantee.

Currency

The currency used in invoicing the letter of guarantee transaction.

Cancellation reason

The reason to cancel a letter of guarantee as stated in the request.

Agreement number

The facility agreement number for the letter of guarantee transaction.

Facility type

The bank facility type related to the bank facility agreement for the letter of guarantee transaction.

Bank account

The bank account number for which the letter of guarantee is open.

Margin

The total margin amount on the letter of guarantee.

Expense

The amount of expense or miscellaneous charges incurred by the letter of guarantee transaction.

Last action

The last action performed on the selected letter of guarantee.

Delete

A check box that indicates whether the action request is marked for deletion.

Transaction number

The transaction number of the requested letter of guarantee transaction.

Request

The requested action of the letter of guarantee.

Request date

The date of request of the letter of guarantee transaction.

Execution

The action performed for the letter of guarantee request.

Execution date

The date of the action performed for the letter of guarantee request.

Journal batch number

The journal number of the journal used for the letter of guarantee transaction.


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