Fixed assets parameters (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Fixed assets > Setup > Fixed assets parameters.

Use this form to set up parameters for Fixed assets.

The following tables provide descriptions for the controls in this form.

Link

Description

Fixed assets

Set up general fixed assets parameters, such as parameters that are related to depreciation, journals, value models, and numbering.

Number sequences

Select the number sequences to use for fixed assets.

Button

Button

Description

Values for reducing balance

Open the Values for reducing balance form, where you can enter the largest yearly depreciation percentage and the number of times the percentage of straight line depreciation is allowed.

Note

(DEU) This button is available only to legal entities whose primary address is in Germany, and if the Check maximum percentage for reducing balance option is selected.

Fields

Field

Description

Minimum depreciation amount

Enter the lowest amount of depreciation that is allowed. Detailed rules for depreciation rounding can be set up separately for each depreciation profile in the Round off depreciation field in the Value models form. The depreciation can never be less than the amount in this field.

Allow multiple acquisitions

Select this check box to allow for multiple acquisitions on a fixed asset.

This check box must be selected to create fixed assets that use the low-value pool depreciation method.

Half year depreciation on additional acquisitions

Select this check box to calculate depreciation for additional acquisitions according to the Austrian half-year rule.

Note

(AUT) This control is available only to legal entities whose primary address is in Austria.

Check maximum percentage for reducing balance

Select this check box to validate the maximum percentage for reducing balance and maximum relation straight line-reducing balance fields. For more information, see About reducing balance depreciation.

Note

(DEU) This control is available only to legal entities whose primary address is in Germany.

Consider capitalization threshold

Select this check box to require that the acquisition price of a fixed asset on a vendor invoice is automatically verified to make sure that it meets or exceeds the amount that is required to depreciate the fixed asset.

For example, a fixed asset group has a capitalization threshold of 2,500. When you post a vendor invoice that has a fixed asset in that group, the acquisition transaction that is created can be verified to make sure that the acquisition price is at least 2,500. If the acquisition price meets the threshold, the Depreciation check box will be selected automatically in the Value models form for the value model that is selected for the fixed asset.

Capitalization threshold

Enter the capitalization threshold amount to use as the default value for fixed asset groups.

Automatically create depreciation adjustment amounts with disposal

Select this check box to automatically create depreciation adjustment amounts when you post disposal transactions for a fixed asset.

Calculate prorated depreciation

Select this check box to calculate prorated depreciation for a partial year based on the number of days left in the period.

Note

Prorated depreciation applies only when None is selected in the Depreciation convention field.

For example, an asset is acquired on October 10. The depreciation frequency is yearly. The expected depreciation for the first year is 1,200.00.

  • If this check box is selected, depreciation is calculated as 272.88 for the first year’s depreciation:

    22 days for October + 30 days for November + 31 days for December = 83 days. (83 days / 365 days) x 1200.00=272.88

  • If this check box is not selected, depreciation is calculated as 270.97 for the first year’s depreciation:

    100.00 x 2 (there are 2 full months remaining of the 12 month year) + ((22 days from October / 31 days in October) x Monthly depreciation of 100.00) = 270.97.

    100.00 x 2 months + (22 days / 31 days) x 100.00 = 270.97 for the first year’s depreciation.

Account for revenue recognition of untransferred reserves

Select the account to which reserves that were not transferred before the time limit will be posted.

For more information, see Account for revenue recognition from reserves not transferred.

Posting profile

Select the default posting profile for fixed asset transactions. When fixed asset transactions are posted, a fixed asset transaction type must be entered. This type connects the transaction with the posting profile and with the ledger accounts that are set up for ledger integration in the Fixed asset posting profiles form.

Inventory journal

Select a default inventory journal, if you want a default journal to be suggested when an inventory journal for fixed assets is created. All journal names that are set up in Inventory management and that have a type of Fixed assets are available.

Default value model

Select the default value model for fixed assets. You can assign additional value models to a fixed asset in the Value models form.

For more information, see Default value model.

Deduct cash discount?

In many countries/regions, the acquisition price of the fixed asset, and therefore the depreciation basis, must be reduced by any discount that is granted for the fixed asset acquisition, even by cash discounts.

If this check box is selected and a payment for the vendor invoice for a fixed asset is posted, the cash discount that is received will not be posted to the account for automatic transactions for cash discounts. Instead, it will be posted to the fixed asset.

Autonumber fixed assets

Select this check box to use assigned numbers from the number sequence for new fixed assets. The number sequence is set up in the Number sequences area of this form.

If this check box is cleared, you must manually enter numbers for new fixed assets.

In the Fixed asset groups form, number allocation can be set up with separate number sequences for each fixed asset group.

Bar code equals fixed asset number

Select this check box to use the fixed asset number as the bar code number. Together with fixed asset numbering, bar codes can be assigned to the fixed assets.

For more information, see Bar code equals fixed asset number.

Allow asset acquisition from Purchasing

Select this check box to post a fixed asset acquisition transaction when a vendor invoice that includes a new or existing fixed asset is posted.

For more information, see About assets acquired through procurement.

Restrict asset acquisition posting to user group

Select a user group to allow only members of this group to post fixed asset acquisition transactions when a vendor invoice that includes a new or existing fixed asset is being posted.

This field is available only if the Allow asset acquisition from Purchasing check box is selected.

Create asset during product receipt or invoice posting

Select this check box to create a new fixed asset when you post a product receipt, or when you post a vendor invoice if the fixed asset was not created when you posted the product receipt.

The new fixed asset is created if the Create a new fixed asset check box is selected on the lines of a product receipt or vendor invoice before you post it.

Note

If you clear this field, a fixed asset must exist in the Fixed assets form before you can reference the fixed asset number on the lines of a purchase order, product receipt, or vendor invoice.

For more information, see About assets acquired through procurement.

Check for fixed assets creation during line entry

Select this check box to verify that a fixed asset is eligible based on existing fixed asset rules. If this option is selected, the fixed asset group is set on the purchase order line, according to the defined fixed asset rules, when the purchase order line is created.

Require reasons for asset changes

Select this check box to require a reason code when users modify the Sales value, Service life, Depreciation periods, or Expected scrap value fields in the Value models or Depreciation books forms.

If a reason is required for changes to these fields, the Asset reasons form is displayed when you save the field changes.

Reason code requirements for transactions

Specify whether users must select a reason code before journal transactions of the selected type can be posted. Select a transaction type and then click the arrow buttons to move the transaction type between the Required or Not required lists. For more information, see Set up reason codes for financial modules.

Reference

The reference for which a number sequence can be selected.

Number sequence code

Select the number sequence that is associated with the reference.

You can define number sequences in the Number sequences form.

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