Transaction posting definitions (form)

Article
10/09/2018

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click General ledger > Setup > Posting > Transaction posting definitions.

This topic describes how to assign posting definitions to transaction types and specify transaction attributes, after you have created the posting definitions. When a transaction that contains the specified attributes is entered, the ledger line entries that are specified for the posting definition are generated.

Note

This topic has been updated to include information about features that were added or changed in Microsoft Dynamics AX 2012 R3 Cumulative Update 8.

This topic has been updated to include information about features that were added or changed in the following hotfix for Microsoft Dynamics AX 2012 R3 Cumulative Update 8: KB3047235

To use posting definitions, select Use posting definitions in the General ledger parameters form. When this check box is selected, you must use posting definitions for the transaction types that you select in this form. Posting profiles can be used for any transaction type that is not set up to use posting definitions.

Tasks that use this form

Assign posting definitions to transaction posting types

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Purchasing	Select posting definitions to associate with the transaction types that are used in Procurement and sourcing. Note Posting definitions provide encumbrance accounting for purchase orders and pre-encumbrance accounting for purchase requisitions. You cannot use posting profiles for encumbrance and pre-encumbrance accounting.
Accounts payable	Select posting definitions to associate with the transaction types that are used in Accounts payable.
Accounts receivable	Select posting definitions to associate with the transaction types that are used in Accounts receivable. Note This control is available only if the Public Sector configuration key is selected.
Budget	Select posting definitions to associate with the budget register entries that are used in Budgeting. To use posting definitions for budget register entries, you must also make the following selections: Select the Enable budget appropriation check box in the Ledger area of the General ledger parameters form. Select a budget journal in the Budget parameters form.
Budget reservation	Select posting definitions to associate with general budget reservations. Note General budget reservations are available only if the Public Sector configuration key is selected and if Microsoft Dynamics AX 2012 R3 Cumulative Update 8 is installed with the following hotfix: KB3047235
Bank	Select posting definitions to associate with the transaction types that are used in Cash and bank management. The posting definitions on this tab are used for settlements that create a settlement voucher, regardless of whether the voucher is generated in the payment journal or outside it. The system-generated entries on the settlement voucher are used as match entries on the posting definitions, and any user-defined entries that are generated are appended to the settlement voucher. Note This control is available only if the Public Sector configuration key is selected.
General ledger	Select posting definitions to associate with the transaction types that are used in General ledger for year-end closing and opening processes. Note This control is available only if the Public Sector configuration key is selected.
Payroll	Select posting definitions to associate with pay statement lines. Note This control is available only if the Payroll - USA configuration key is selected.

Fields

Field	Description
Select	Select a transaction type. Note Public sector entities that use posting definitions for customer payment journals have additional setup requirements. For more information, see Examples: Posting definitions (Public sector).
Item code	Select the item code for each posting type on the Purchasing or Accounts payable tabs. The item code determines the options that are available in the Item relation and Category relation fields. Table – Specify an item number in the Item relation field. Group – Specify an item group in the Item relation field. Category – Specify an item category in the Category relation field. All – Assign one posting definition to all transactions of the selected transaction type. Note You must select All for at least one posting definition for each transaction posting type.
Item relation Purchasing and Accounts payable	If you selected Table or Group in the Item code field, select the item number or item group to associate with the posting definition.
Category relation Purchasing and Accounts payable	If you selected Category in the Item code field, select the item category to associate with the posting definition.
Account code Purchasing and Accounts payable	Select an account code for each posting type on the Purchasing and Accounts payable tabs. The account code determines the options that are available in the Item relation or Account/Group number fields. Table – Specify a vendor account in the Account relation field. Group – Specify a vendor group in the Account relation field. All – Select this option to assign one posting definition to all transactions of the selected transaction type. Note You must select All for at least one posting definition for each transaction type.
Account relation Purchasing and Accounts payable	If you selected Table or Group in the Account code field, select the vendor account or vendor group to associate with the posting definition.
Posting definition	Select the posting definition to associate with the specified criteria.
Description	The description of the posting definition. To change the description, use the Posting definitions form.
Attribute type Accounts receivable	Select one of the following: All – Select this option to assign one posting definition to all transactions of the selected transaction posting type, regardless of the billing code or billing classification that is assigned to the transaction. Billing classification – Specify a billing classification in the Billing value field. Billing code – Specify a billing code in the Billing value field. This field is not available for all transaction posting types. Note This control is available only if the Public Sector configuration key is selected.
Billing value Accounts receivable	If you selected Billing code in the Attribute type field, select the billing code to associate with the posting definition. If you selected Billing classification in the Attribute type field, select the billing classification to associate with the posting definition. You cannot select the same billing code or billing classification for two different match criteria lines. Note This control is available only if the Public Sector configuration key is selected.
Budget code Budget	Select Table to select an individual budget code or All to select all budget codes.
Budget code relation Budget	Select a related budget code from the table if you selected Table in the Budget code field.
Bank code Bank	Select the bank code, which determines the options that are available in the Bank relation field. Table – Specify a bank account in the Bank relation field. Group – Specify a bank account group in the Bank relation field. All – Select this option to assign one posting definition to all transactions of the selected transaction type. Note This control is available only if the Public Sector configuration key is selected.
Bank relation Bank	If you selected Table or Group in the Bank code field, select the bank account or bank account group to associate with the posting definition. Note This control is available only if the Public Sector configuration key is selected.
Method of payment Bank	Select the method of payment, which determines the options that are available in the Method of payment relation field. All – Select this option to assign one posting definition to all transactions of the selected transaction type. Table – Specify a method of payment in the Method of payment relation field. Note This control is available only if the Public Sector configuration key is selected.
Method of payment relation Bank	If you selected Table in the Method of payment field, select the method of payment to associate with the posting definition. Note This control is available only if the Public Sector configuration key is selected. It is not available if you selected All in the Method of payment field.
Fund class General ledger	Select the fund class to associate with the posting definition. To include all funds and non-funds, select All. Non-funds do not have a fund dimension in the account structure. The fund class determines how accounts are treated when the fiscal year is closed or opened. Note This control is available only if the Public Sector configuration key is selected.
Line type Payroll	Select the line type, which determines the options that are available in the Code and Payroll code fields: Earning – Assign posting definitions to individual earning codes or to all earning codes. Benefit - contribution – Assign posting definitions to benefits plans that have a payroll impact of Contribution only or Deduction and contribution in the Benefit elements form. Benefit - deduction – Assign posting definitions to benefits plans that have a payroll impact of Deduction only or Deduction and contribution in the Benefit elements form. Tax - contribution – Assign posting definitions to tax codes for which the Employer tax check box is selected in the Tax codes form. Tax - deduction – Assign posting definitions to tax codes for which the Employer tax check box is not selected in the Tax codes form. Note This control is available only if the Payroll - USA configuration key is selected.
Code Payroll	Select Table to select an individual payroll code or select All to select all payroll codes that are available for the selected line type. For tax lines, you can also select Group to select a tax group that is enabled for posting definitions. For more information about tax groups, see Tax codes, tax groups, and posting definitions. Note This control is available only if the Payroll - USA configuration key is selected. Tax groups are available only if Microsoft Dynamics AX 2012 R3 or cumulative update 7 or later for AX 2012 R2 is installed.
Payroll code Payroll	If you selected Table or Group in the Code field, select a related payroll code. For example, if the line type is Earning and you selected Table in the Code field, select an earning code. If the line type is Tax - deduction and you selected Group in the Code field, select a tax group. When you select a tax group, only the tax codes that match the line type use the posting definition. You can specify a different posting definition for a single tax code in the tax group by selecting Table in the Code column and selecting the tax code in this column. Tax codes that aren’t included in either a Table line or a Group line, or that don’t match the line type that is selected for their tax group, use the All posting definition. For more information about tax groups, see Tax codes, tax groups, and posting definitions. Note This control is available only if the Payroll - USA configuration key is selected. Tax groups are available only if Microsoft Dynamics AX 2012 R3 or cumulative update 7 or later for AX 2012 R2 is installed.

Select

Select a transaction type.

Note

Public sector entities that use posting definitions for customer payment journals have additional setup requirements. For more information, see Examples: Posting definitions (Public sector).

Item code

Select the item code for each posting type on the Purchasing or Accounts payable tabs. The item code determines the options that are available in the Item relation and Category relation fields.

Table – Specify an item number in the Item relation field.
Group – Specify an item group in the Item relation field.
Category – Specify an item category in the Category relation field.
All – Assign one posting definition to all transactions of the selected transaction type.

Note

You must select All for at least one posting definition for each transaction posting type.

Item relation

Purchasing and Accounts payable

If you selected Table or Group in the Item code field, select the item number or item group to associate with the posting definition.

Category relation

Purchasing and Accounts payable

If you selected Category in the Item code field, select the item category to associate with the posting definition.

Account code

Purchasing and Accounts payable

Select an account code for each posting type on the Purchasing and Accounts payable tabs. The account code determines the options that are available in the Item relation or Account/Group number fields.

Table – Specify a vendor account in the Account relation field.
Group – Specify a vendor group in the Account relation field.
All – Select this option to assign one posting definition to all transactions of the selected transaction type.

Note

You must select All for at least one posting definition for each transaction type.

Account relation

Purchasing and Accounts payable

If you selected Table or Group in the Account code field, select the vendor account or vendor group to associate with the posting definition.

Posting definition

Select the posting definition to associate with the specified criteria.

Description

The description of the posting definition. To change the description, use the Posting definitions form.

Attribute type

Accounts receivable

Select one of the following:

All – Select this option to assign one posting definition to all transactions of the selected transaction posting type, regardless of the billing code or billing classification that is assigned to the transaction.
Billing classification – Specify a billing classification in the Billing value field.
Billing code – Specify a billing code in the Billing value field. This field is not available for all transaction posting types.

Note

This control is available only if the Public Sector configuration key is selected.

Billing value

Accounts receivable

If you selected Billing code in the Attribute type field, select the billing code to associate with the posting definition.

If you selected Billing classification in the Attribute type field, select the billing classification to associate with the posting definition.

You cannot select the same billing code or billing classification for two different match criteria lines.

Note

This control is available only if the Public Sector configuration key is selected.

Budget code

Budget

Select Table to select an individual budget code or All to select all budget codes.

Budget code relation

Budget

Select a related budget code from the table if you selected Table in the Budget code field.

Bank code

Bank

Select the bank code, which determines the options that are available in the Bank relation field.

Table – Specify a bank account in the Bank relation field.
Group – Specify a bank account group in the Bank relation field.
All – Select this option to assign one posting definition to all transactions of the selected transaction type.

Note

This control is available only if the Public Sector configuration key is selected.

Bank relation

Bank

If you selected Table or Group in the Bank code field, select the bank account or bank account group to associate with the posting definition.

Note

This control is available only if the Public Sector configuration key is selected.

Method of payment

Bank

Select the method of payment, which determines the options that are available in the Method of payment relation field.

All – Select this option to assign one posting definition to all transactions of the selected transaction type.
Table – Specify a method of payment in the Method of payment relation field.

Note

This control is available only if the Public Sector configuration key is selected.

Method of payment relation

Bank

If you selected Table in the Method of payment field, select the method of payment to associate with the posting definition.

Note

This control is available only if the Public Sector configuration key is selected.

It is not available if you selected All in the Method of payment field.

Fund class

General ledger

Select the fund class to associate with the posting definition. To include all funds and non-funds, select All. Non-funds do not have a fund dimension in the account structure.

The fund class determines how accounts are treated when the fiscal year is closed or opened.

Note

This control is available only if the Public Sector configuration key is selected.

Line type

Payroll

Select the line type, which determines the options that are available in the Code and Payroll code fields:

Earning – Assign posting definitions to individual earning codes or to all earning codes.
Benefit - contribution – Assign posting definitions to benefits plans that have a payroll impact of Contribution only or Deduction and contribution in the Benefit elements form.
Benefit - deduction – Assign posting definitions to benefits plans that have a payroll impact of Deduction only or Deduction and contribution in the Benefit elements form.
Tax - contribution – Assign posting definitions to tax codes for which the Employer tax check box is selected in the Tax codes form.
Tax - deduction – Assign posting definitions to tax codes for which the Employer tax check box is not selected in the Tax codes form.

Note

This control is available only if the Payroll - USA configuration key is selected.

Code

Payroll

Select Table to select an individual payroll code or select All to select all payroll codes that are available for the selected line type. For tax lines, you can also select Group to select a tax group that is enabled for posting definitions.

For more information about tax groups, see Tax codes, tax groups, and posting definitions.

Note

This control is available only if the Payroll - USA configuration key is selected.

Tax groups are available only if Microsoft Dynamics AX 2012 R3 or cumulative update 7 or later for AX 2012 R2 is installed.

Payroll code

Payroll

If you selected Table or Group in the Code field, select a related payroll code. For example, if the line type is Earning and you selected Table in the Code field, select an earning code. If the line type is Tax - deduction and you selected Group in the Code field, select a tax group.

When you select a tax group, only the tax codes that match the line type use the posting definition. You can specify a different posting definition for a single tax code in the tax group by selecting Table in the Code column and selecting the tax code in this column.

Tax codes that aren’t included in either a Table line or a Group line, or that don’t match the line type that is selected for their tax group, use the All posting definition.

For more information about tax groups, see Tax codes, tax groups, and posting definitions.

Note

This control is available only if the Payroll - USA configuration key is selected.

Tax groups are available only if Microsoft Dynamics AX 2012 R3 or cumulative update 7 or later for AX 2012 R2 is installed.

Transaction posting definitions (form)

Tasks that use this form

Navigating the form

Tabs

Fields

See also

Additional resources