(SWE) Generate and transfer a Bankgiro payment file for a partially used credit memo [AX 2012]

Updated: April 18, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

In some instances, a credit memo that is sent to the Swedish payment clearing house, BankGiroCentralen (BGC), to settle a vendor payment contains an amount greater than the associated invoice. The vendor invoice is matched against the credit memo, and reported in the payment return file. When you import the payment return file, Microsoft Dynamics AX processes the partially used credit memo, without requiring manual steps.

Before generating a bank giro vendor payment file that contains vendor invoices and credit memos, you must:

Use this procedure to generate and transfer a bank giro payment file.

  1. Click Accounts payable > Journals > Payments > Payment journal.

  2. Press CTRL+N to create a new payment journal.

  3. In the Name field, select the journal name.

  4. Click Lines to open the Journal voucher form.

  5. Press CTRL+N to create a new line and enter the required details.

  6. In the Account type field, select Bank.

  7. Click Functions > Settlement to open the Settle open transactions form. You can also click Payment proposal > Create payment proposal to include vendor invoices or credit memos in the vendor payment file.

  8. Close the form to save your changes.

  9. Click the General tab, and in the Currency field, select the currency of the payment line.

  10. Select the Mark check box for the credit memo line associated with the vendor invoice that you want to pay.

  11. Click the Payment tab, and then in the Method of payment field, select the method of payment.

    NoteNote

    You must set up bank giro SE as the method of payment in the Methods of payment - vendors form. For more information, see (SWE) Set up a method of payment for Bankgirot payments.

  12. Click the Bank tab, and then in the Account identification field, select the vendor's bank account identification.

  13. Click the Overview tab, and then repeat steps 5 through 7.

  14. Select the Mark check box for the credit memo line of the vendor credit invoice, and then repeat steps 9 through 12.

  15. In the Journal voucher form, click Functions > Generate payments to open the Generate payments form, and then enter the required details. For more information, see Generate payments - vendor (class form).

  16. Click OK. The vendor payment file is created and ready for submittal to BGC.

    The status of the payment journal line in the payment transfer journal is updated to Sent. Any invoices that you submit while the credit memo is under surveillance are matched and paid using the open credit memo. You cannot send a credit memo that is already under surveillance to BGC.

  17. Close the forms to save your changes.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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