(USA) Create a payment journal and generate the IAT transmission file [AX 2012]

Updated: November 18, 2010

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

When you process a payment to a vendor or refund a payment to a customer who is outside the United States, you must enter a payment transaction to generate the National Automated Clearing House Association – International ACH Transactions (NACHA-IAT) file. The key elements that cause an ACH transaction to be treated as an IAT transaction are the following:

  • A payment instruction is issued to create an ACH transaction.

  • The payment transaction is funded by, transmitted to, or received from a financial agency located outside the territorial jurisdiction of the United States.

  • A part of the transaction is processed through the United States ACH network.

Create a payment journal to record payment transactions that use the IAT export format for the selected method of payment for the vendor or customer. For more information, see Key tasks: Vendor payments and settlements, Reimbursements overview, and Refund customers overview.

  1. Click Accounts payable > Journals > Payments > Payment journal.


    Click Accounts receivable > Journals > Payments > Payment journal.

  2. Create a new journal, and then click Lines to open the Journal voucher form. For more information, see Create and validate journals and journal lines.

  3. In the Debit field, enter the payment amount.

  4. In the Method of payment field, select the payment method for NACHA IAT.

  5. Click the icon next to the Method of payment field to open the NACHA IAT information form. The icon is available only when you enter an amount in the Debit field and select the payment method that you created in the Method of payment field in the Methods of payment - vendors or Methods of payment - customers form.

  6. In the Foreign exchange indicator field, select the foreign exchange indicator from the following options:

    • None – Foreign exchange conversion is not used.

    • FV – Fixed to variable. The entry originates in a fixed-value amount and is received in a variable amount, based on the foreign exchange conversion.

    • VF – Variable to fixed. The entry originates in a variable-value amount, based on a specific foreign exchange rate for conversion to a fixed-value amount in which the entry is received.

    • FF – Fixed to fixed. The entry originates in a fixed-value amount and is received in the same fixed-value amount in the same currency. There is no foreign exchange conversion for entries transmitted using this code. For entries that originate in a fixed-value amount, the Foreign exchange reference field will be null or filled with spaces.

  7. In the Foreign exchange reference indicator field, select the foreign exchange reference indicator from the following options:

    • 1 – Foreign Exchange Rate

    • 2 – Foreign Exchange Reference Number

    • 3 – Null or spaces

  8. In the Foreign exchange reference field, enter the foreign exchange reference.

  9. In the Gateway operator OFAC screening indicator and Secondary OFAC screening indicator fields, select the gateway operator OFAC screening indicator value and the secondary OFAC screening indicator value.

  10. In the Originating DFI qualifier and Receiving DFI qualifier fields, select the originating DFI qualifier code and the receiving DFI qualifier code to specify the financial institution that initiates the payment transactions for the company.

  11. Close the form to save your changes.

You can generate the NACHA – IAT transmission file for vendor payments and customer refunds.

  1. In the Journal voucher form, click Functions > Generate payments to open the Generate payments form.

  2. In the Export format field, select the NACHA IAT (US) format.

  3. In the Bank account field, select the bank account from which the payment is made and select the Show format dialog check box.

  4. Click OK to open the NACHA IAT (US) form.

  5. In the File name field, select the path, and then enter the file name.

  6. In the Effective date field, select the effective date.

  7. Click OK to export the file in the NACHA IAT (US) format.

  8. Close the forms to save your changes.

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