View or modify purchase orders [AX 2012]

Updated: April 13, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use the All purchase orders, View purchase order, and Order line information pages to view information about the purchase orders created for items that are ordered. Purchase orders indicate the type, quantities, and prices for products or services that you order from vendors.

When you view purchase orders, you can view the status. The status indicates how far the order has progressed in the purchase order cycle:

  • Open order – The purchase order was created.

  • Delivered – All order lines have been delivered by the vendor.

  • Invoiced – All order lines have been paid.

  • Canceled – All line items have been returned, and a credit note has been updated and closed.

You can also use the Edit purchase order page to modify purchase orders.

  1. Click Procurement on the top link bar, and then click Purchase orders on the Quick Launch.

    –or–

    Click Project on the top link bar, and then click Purchase orders on the Quick Launch.

    On the All purchase orders page you can view the purchase orders that have been created for your vendors.

  2. Select an order. On the Action Pane, on the Purchase order tab, in the Maintain group, click View. On the View purchase order page you can view detailed information about the order. This includes the ordered items.

  3. You can click the Details button for each item. On the Order line information page you can view the details of the selected purchase order line.

  1. Click Procurement on the top link bar, and then click Purchase orders on the Quick Launch.

    –or–

    Click Project on the top link bar, and then click Purchase orders on the Quick Launch.

  2. On the Action Pane, on the Purchase order tab, in the Maintain group, click Edit.

  3. On the Purchase order FastTab, you can do the following:

    1. Modify the name of the vendor.

    2. Enter or select the vendor from whom you want to order the items.

    3. Enter or select the invoice account that you want to pay.

    4. Modify the accounting date.

    5. Modify the contact name.

  4. On the Lines FastTab, modify the line items on the purchase order, if they require changes. Click the Update icon for each line that you modify.

  5. On the Delivery FastTab, modify the delivery information for the order, if you have to. You can do the following:

    1. Specify a delivery date for each purchase order line. The lines are used in requirements planning, and this date specifies when the inventory is expected.

    2. Make any changes to the address and contact information.

  6. Click Save and close to save the changes.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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