Define and maintain the disallowed vendors list [AX 2012]

Updated: August 29, 2011

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use this procedure to create a list of vendors that you do not want to do business with. The disallowed vendors list is used in system checks for certain types of vendor-related requests.

If disallowed vendor validation is enabled, a system check is performed when a vendor request is submitted. The system searches the disallowed vendor table for matches in the following fields:

  • Name

  • Address

  • Phone

  • 1099 tax ID

  • Bank account number

If a match is found, the vendor request is flagged to indicate to the reviewer that the vendor is disallowed.


Users who have access to the All vendors list page and appropriate permissions can add a disallowed vendor to the disallowed vendors list. Disallowed vendor validation is used only during the vendor request process.


Before you can select a number sequence for disallowed vendors, you must define your number sequences in the Number sequences form. For more information about how to set up number sequences, see Number sequences (list page). This topic explains how to set up number sequences, and how to set them up in specific modules.

  1. Click Procurement and sourcing > Setup > Vendors > Disallowed vendors.

  2. In the Disallowed vendors form, press CTRL+N to create a new entry or click New.

  3. Enter the vendor name and any other identifying details that you have for the vendor.

  4. On the Company accounts tab, select the legal entities that the disallowed vendor applies to. You must select at least one legal entity.

    • Selected company accounts – The companies for which the vendor is considered a disallowed vendor.

    • Remaining company accounts – The companies for which the vendor is not considered a disallowed vendor. Vendors can be disallowed in some companies and allowed in others.


    When you create a disallowed vendor, if the vendor type is an organization, the Company accounts, Address, and Contact information FastTabs may not be displayed. To see all the FastTabs, complete the information on the General and Details FastTabs, and then save the record.

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