Accounts payable clerk security role (VendInvoiceAccountsPayableClerk) [AX 2012]

Updated: May 6, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

The Accounts payable clerk security role represents a user who documents vendor invoice events and responds to vendor inquiries.

By default, this security role is assigned the following duties in Microsoft Dynamics AX 2012 and Microsoft Dynamics AX 2012 Feature Pack.

Duty name

Duty AOT name

Duty description

Approve travel requisitions and expenses

TrvTravelRequestsAndExpensesApprove

Approve and authorize travel requisitions and expenses

Inquire into fixed asset transaction status

AssetFixedAssetTransactionStatusInquire

Respond to inquiries about the status of fixed asset transactions

Inquire into journals and transaction status

LedgerJournalsTransactionStatusInquire

Respond to inquiries about the status of journals and transactions

Inquire into limited worker information

HcmLimitedWorkerInquire

Respond to inquiries about limited worker information

Inquire into promissory note status

PaymPromissoryNoteStatusInquire

Respond to inquiries about the status of promissory notes

Inquire into purchase order to invoice progress

PurchOrderToInvoiceProgressInquire

Respond to inquiries about the status of the purchase order to invoice process

Inquire into purchase order to invoice progress for public sector

PurchOrderToInvoiceProgressInquire_PSN

Respond to inquiries about the status of the purchase order to invoice process

Inquire into sales commissions master

CustInvoiceSalesCommissionsInquire

Respond to inquiries about commission master data

Inquire into sales tax transaction status

TaxSalesTaxTransactionStatusInquire

Respond to inquiries about the status of sales tax transactions

Inquire into travel and expense policies

TrvTravelAndExpensePoliciesInquire

Respond to inquiries about policies governing the travel and expense process

Inquire into travel and expense reference data

TrvTravelAndExpenseReferenceDataInquire

Respond to inquiries about travel and expense reference data

Inquire into unsolicited vendor master

VendUnsolicitedVendorMasterInquire

Respond to inquiries about unsolicited vendor master data

Inquire into vendor invoice policies from role center

VendInvoicePoliciesRoleCenterInquire

Respond to inquiries about policies governing the invoice from role center

Inquire into vendor invoice status

VendInvoiceVendorInvoiceStatusInquire

Respond to inquiries about the status of vendor invoices

Inquire into vendor master

VendVendorMasterInquire

Respond to inquiries about vendor master data

Inquire into vendor payment status

PaymVendorPaymentStatusInquire

Respond to inquiries about the status of vendor payments

Inquire into vendor process

VendVendorProcessInquire

Respond to inquiries about vendor process

Maintain import letter of credit

BankImportLetterOfCreditMaintain

Document and record import letter of credit business events

Maintain payables setup print management settings

PrintMgmtPayablesSettingsMaintain

Maintain payables setup print management settings

Maintain travel and expense process

TrvTravelAndExpenseProcessMaintain

Maintain the travel and expense process

Maintain travel and expense queues

TrvTravelAndExpenseQueuesMaintain

Maintain travel and expense queues

Maintain travel requisitions and expenses

TrvTravelRequestsAndExpensesMaintain

Document and record travel requisitions and expenses

Maintain vendor contacts

VendVendorContactMaintain

Maintain vendor contacts as accounts payable clerk

Maintain vendor invoice registers

VendInvoiceVendorInvRegisterMaintain

Maintain vendor invoice registers

Maintain vendor invoices

VendInvoiceVendorInvoicesMaintain

Maintain vendor invoices

Maintain vendor print management settings

PrintMgmtVendTableSetupMaintain

Review travel and expense process

TrvTravelAndExpenseProcessReview

Monitor, analyze, and improve the travel and expense process

By default, this security role is assigned the following duties in Microsoft Dynamics AX 2012 R2.

Duty name

Duty AOT name

Duty description

Approve travel requisitions and expenses

TrvTravelRequestsAndExpensesApprove

Approve and authorize travel requisitions and expenses

Enable advance holder management process

AdvHoldersManagementProcessEnable_RU

Set up advance holder account information to enable the advance holder management process

Enable financial reports generator

RRGEnable

Set up templates, report format, and other information to enable the financial reports generator

Enable reversal of unrealized VAT

TaxReversalOfUnrealizdVATEnable

Post reversal of unrealized VAT to realized VAT when tax invoice has been received

Inquire about accounting data

InquireAccountingData_RU

Respond to inquiries about accounting data

Inquire about accounting data

LedgerRRGGInquire

Respond to inquiries about accounting data

Inquire about accounts receivable reconciliation data

InquireAPReconciledata_RU

Respond to inquiries about accounts receivable reconciliation data

Inquire about advance holder transactions

AdvHoldersTransactionsStatusInquire_RU

Respond to inquiries about advance holder transactions

Inquire about payment status for vendor invoices

VendInvoice4paymentStatusInquire_RU

Respond to inquiries about payment status for vendor invoices

Inquire about purchase books

PurchBookInquire_RU

Respond to inquiries about purchase books

Inquire about sales books

SalesBookInquire_RU

Respond to inquiries about sales books

Inquire into fixed asset transaction status

AssetFixedAssetTransactionStatusInquire

Respond to inquiries about the status of fixed asset transactions

Inquire into journals and transaction status

LedgerJournalsTransactionStatusInquire

Respond to inquiries about the status of journals and transactions

Inquire into limited worker information

HcmLimitedWorkerInquire

Respond to inquiries about limited worker information

Inquire into promissory note status

PaymPromissoryNoteStatusInquire

Respond to inquiries about the status of promissory notes

Inquire into purchase order to invoice progress

PurchOrderToInvoiceProgressInquire

Respond to inquiries about the status of the purchase order to invoice process

Inquire into purchase order to invoice progress for public sector

PurchOrderToInvoiceProgressInquire_PSN

Respond to inquiries about the status of the purchase order to invoice process

Inquire into sales commissions master

CustInvoiceSalesCommissionsInquire

Respond to inquiries about commission master data

Inquire into sales tax transaction status

TaxSalesTaxTransactionStatusInquire

Respond to inquiries about the status of sales tax transactions

Inquire into travel and expense policies

TrvTravelAndExpensePoliciesInquire

Respond to inquiries about policies governing the travel and expense process

Inquire into travel and expense reference data

TrvTravelAndExpenseReferenceDataInquire

Respond to inquiries about travel and expense reference data

Inquire into unsolicited vendor master

VendUnsolicitedVendorMasterInquire

Respond to inquiries about unsolicited vendor master data

Inquire into vendor invoice policies from role center

VendInvoicePoliciesRoleCenterInquire

Respond to inquiries about policies governing the invoice from role center

Inquire into vendor invoice status

VendInvoiceVendorInvoiceStatusInquire

Respond to inquiries about the status of vendor invoices

Inquire into vendor master

VendVendorMasterInquire

Respond to inquiries about vendor master data

Inquire into vendor payment status

PaymVendorPaymentStatusInquire

Respond to inquiries about the status of vendor payments

Inquire into vendor process

VendVendorProcessInquire

Respond to inquiries about vendor process

Inquire into withholding tax transactions

TaxWithholdTransactionInquire

Inquire the withholding tax transactions details.

Maintain advance holder transactions

AdvHoldersTransactionsMaintain_RU

Maintain customs duty accounting

CustomsDutyMaintain_RU

Maintain import letter of credit

BankImportLetterOfCreditMaintain

Document and record import letter of credit business events

Maintain incoming factures

FactureIncomingProcessing_RU

Maintain payables setup print management settings

PrintMgmtPayablesSettingsMaintain

Maintain payables setup print management settings

Maintain prepayment factures

FacturePrepaymProcessing_RU

Maintain purchase books

PurchBookMaintain_RU

Maintain purchase complementary invoices

PurchComplementaryInvoiceMaintain

Maintain tax fiscal documents

TaxFiscalDocumentMaintain_BR

Create and update tax fiscal documents

Maintain travel and expense process

TrvTravelAndExpenseProcessMaintain

Maintain the travel and expense process

Maintain travel and expense queues

TrvTravelAndExpenseQueuesMaintain

Maintain travel and expense queues

Maintain travel requisitions and expenses

TrvTravelRequestsAndExpensesMaintain

Document and record travel requisitions and expenses

Maintain vendor consolidated invoice

VendConsolidatedInvoiceMaintain_JP

Maintain vendor consolidated invoice

Maintain vendor contacts

VendVendorContactMaintain

Maintain vendor contacts as accounts payable clerk

Maintain vendor invoice registers

VendInvoiceVendorInvRegisterMaintain

Maintain vendor invoice registers

Maintain vendor invoices

VendInvoiceVendorInvoicesMaintain

Maintain vendor invoices

Maintain vendor invoices for payment

VendInvoice4PaymMaintain_RU

Maintain vendor print management settings

PrintMgmtVendTableSetupMaintain

Maintain withholding tax transactions

TaxWithholdTransactionMaintain

Maintain the withholding tax transactions details.

Review average VAT

TaxAverageVATReview

Review average VAT details via the average VAT report

Review travel and expense process

TrvTravelAndExpenseProcessReview

Monitor, analyze, and improve the travel and expense process

Review unrealized VAT

TaxUnrealizdVATRemainingReview

View fiscal document source texts

FiscalDocumentSourceTextView_BR

View purchase complementary invoices

PurchComplementaryInvoiceInquire

View tax branches

TaxBranchView

Set up tax branch details

By default, this security role is assigned the following duties in Microsoft Dynamics AX 2012 R3.

Duty name

Duty AOT name

Duty description

Enable advance holder management process

AdvHoldersManagementProcessEnable_RU

Set up advance holder account information to enable the advance holder management process

Maintain advance holder transactions

AdvHoldersTransactionsMaintain_RU

Inquire about advance holder transactions

AdvHoldersTransactionsStatusInquire_RU

Respond to inquiries about advance holder transactions

Inquire into fixed asset transaction status

AssetFixedAssetTransactionStatusInquire

Respond to inquiries about the status of fixed asset transactions

Maintain import letter of credit

BankImportLetterOfCreditMaintain

Document and record import letter of credit business events

Inquire into sales commissions master

CustInvoiceSalesCommissionsInquire

Respond to inquiries about commission master data

Maintain customs duty accounting

CustomsDutyMaintain_RU

Maintain electronic fiscal document received

EFDocumentReceivedXMLMaintain_BR

View the discrepancies between vendor invoice values and the received XML values

EFDocumentReceivedXmlMatchingInquire_BR

Maintain incoming factures

FactureIncomingProcessing_RU

Maintain prepayment factures

FacturePrepaymProcessing_RU

View fiscal document source texts

FiscalDocumentSourceTextView_BR

Inquire about accounting data

InquireAccountingData_RU

Respond to inquiries about accounting data

Inquire about accounts receivable reconciliation data

InquireAPReconciledata_RU

Respond to inquiries about accounts receivable reconciliation data

Inquire into journals and transaction status

LedgerJournalsTransactionStatusInquire

Respond to inquiries about the status of journals and transactions

Inquire about accounting data

LedgerRRGGInquire

Respond to inquiries about accounting data

Maintain broker claims

MCRBrokerClaimMaintain

Make changes to broker claims

Inquire into promissory note status

PaymPromissoryNoteStatusInquire

Respond to inquiries about the status of promissory notes

Inquire into vendor payment status

PaymVendorPaymentStatusInquire

Respond to inquiries about the status of vendor payments

Maintain payables setup print management settings

PrintMgmtPayablesSettingsMaintain

Maintain payables setup print management settings

Maintain vendor print management settings

PrintMgmtVendTableSetupMaintain

Inquire about purchase books

PurchBookInquire_RU

Respond to inquiries about purchase books

Maintain purchase books

PurchBookMaintain_RU

View purchase complementary invoices

PurchComplementaryInvoiceInquire

Maintain purchase complementary invoices

PurchComplementaryInvoiceMaintain

Inquire into purchase order to invoice progress

PurchOrderToInvoiceProgressInquire

Respond to inquiries about the status of the purchase order to invoice process

Inquire into purchase order to invoice progress for public sector

PurchOrderToInvoiceProgressInquire_PSN

Respond to inquiries about the status of the purchase order to invoice process

Enable financial reports generator

RRGEnable

Set up templates, report format, and other information to enable the financial reports generator

Inquire about sales books

SalesBookInquire_RU

Respond to inquiries about sales books

Review average VAT

TaxAverageVATReview

Review average VAT details via the average VAT report

View tax branches

TaxBranchView

Set up tax branch details

Maintain tax fiscal documents

TaxFiscalDocumentMaintain_BR

Create and update tax fiscal documents

Enable reversal of unrealized VAT

TaxReversalOfUnrealizdVATEnable

Post reversal of unrealized VAT to realized VAT when tax invoice has been received

Inquire into sales tax transaction status

TaxSalesTaxTransactionStatusInquire

Respond to inquiries about the status of sales tax transactions

Review unrealized VAT

TaxUnrealizdVATRemainingReview

Inquire into withholding tax transactions

TaxWithholdTransactionInquire

Inquire the withholding tax transactions details.

Maintain withholding tax transactions

TaxWithholdTransactionMaintain

Maintain the withholding tax transactions details.

Inquire into travel and expense policies

TrvTravelAndExpensePoliciesInquire

Respond to inquiries about policies governing the travel and expense process

Maintain travel and expense process

TrvTravelAndExpenseProcessMaintain

Maintain the travel and expense process

Review travel and expense process

TrvTravelAndExpenseProcessReview

Monitor, analyze, and improve the travel and expense process

Maintain travel and expense queues

TrvTravelAndExpenseQueuesMaintain

Maintain travel and expense queues

Inquire into travel and expense reference data

TrvTravelAndExpenseReferenceDataInquire

Respond to inquiries about travel and expense reference data

Approve travel requisitions and expenses

TrvTravelRequestsAndExpensesApprove

Approve and authorize travel requisitions and expenses

Maintain travel requisitions and expenses

TrvTravelRequestsAndExpensesMaintain

Document and record travel requisitions and expenses

Maintain vendor consolidated invoice

VendConsolidatedInvoiceMaintain_JP

Maintain vendor consolidated invoice

Inquire about payment status for vendor invoices

VendInvoice4paymentStatusInquire_RU

Respond to inquiries about payment status for vendor invoices

Maintain vendor invoices for payment

VendInvoice4PaymMaintain_RU

Inquire into vendor invoice policies from role center

VendInvoicePoliciesRoleCenterInquire

Respond to inquiries about policies governing the invoice from role center

Maintain vendor invoices

VendInvoiceVendorInvoicesMaintain

Maintain vendor invoices

Inquire into vendor invoice status

VendInvoiceVendorInvoiceStatusInquire

Respond to inquiries about the status of vendor invoices

Maintain vendor invoice registers

VendInvoiceVendorInvRegisterMaintain

Maintain vendor invoice registers

Inquire about overdue vendor debt CIT and PIT journals

VendOverdueCITPITJournalInquire_W

Maintain overdue vendor debt CIT and PIT journals

VendOverdueCITPITJournalMaintain_W

Inquire about vendor overdue debt VAT journals

VendOverdueVATJournalInquire_W

Maintain vendor overdue debt VAT journals

VendOverdueVATJournalMaintain_W

Inquire into unsolicited vendor master

VendUnsolicitedVendorMasterInquire

Respond to inquiries about unsolicited vendor master data

Maintain vendor contacts

VendVendorContactMaintain

Maintain vendor contacts as accounts payable clerk

Inquire into vendor master

VendVendorMasterInquire

Respond to inquiries about vendor master data

Inquire into vendor process

VendVendorProcessInquire

Respond to inquiries about vendor process

In Microsoft Dynamics AX 2012 and Microsoft Dynamics AX 2012 Feature Pack, no privileges are directly assigned to this role. In Microsoft Dynamics AX 2012 R2 and Microsoft Dynamics AX 2012 R3, this security role is assigned the following privileges by default.

Privilege name

Privilege AOT name

Generate financial stock card report of Thailand

InventStockCardFinancialGenerate

Generate physical stock card of Thailand

InventStockCardPhysicalGenerate

Maintain vendor tax invoice details

VendorTaxInvoiceDetailsMaintain


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