Payment method (form) [AX 2012]

Updated: April 11, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack

Click Retail > Common > Retail channels > Retail stores. In the Retail stores list, double-click a store. In the Stores form, on the Action Pane, click the Set up tab. In the Set up group, click Payment methods.

–or–

Click Retail > Common > Retail channels > Online stores. In the Online stores list, double-click a store. In the Online store form, on the Action Pane, click the Set up tab. In the Set up group, click Payment methods.

–or–

In AX 2012 R3: Click Retail > Common > Retail channels > Call centers. In the Call centers list, double-click a store. In the Enable directed selling form, on the Action Pane, click the Set up tab. In the Set up group, click Payment methods.

Use this form to configure the payment methods that are accepted by the store. The payment methods that you set up can be selected by the cashier on the point of sale (POS) register for brick and mortar stores.

If Microsoft Dynamics AX 2012 R2 is installed, the payment methods that you set up can be selected by online shoppers in the online stores.

NoteNote

Some of the fields that are described in this topic do not apply to the online store.

The following tables provide descriptions for the controls in this form.

Tab

Description

General

Specify settings that apply to the payment methods that are accepted by the store.

Amount

Specify settings that affect how transaction amounts are rounded and received.

Posting

Specify settings that affect how the various payment methods are posted.

Change

Specify settings that apply to the change that is given for different payment methods.

Financial dimensions

Specify financial dimensions in Microsoft Dynamics AX.

Button

Description

Card setup

View or modify the card setup for the payment method. This option is only available for payment methods that are set up for cards.

Currencies

Open the Accepted currencies form, where you can enter the currency codes for the currencies that are accepted in the store. The currencies that you select determine which currencies are available during the Pay currency operation in Point of Sale (POS).

This button is available only if the Payment method field is set to Currency.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Info codes

Select the info codes that cashiers can select when the payment method is used.

Payment transactions

View a list of transactions to which the payment method was applied.

Field

Description

Payment method

Select a payment method that the store accepts.

Terms of payment

Select the terms of payment for the payment method.

Payment method name

Enter a name for the payment method.

Function

The function that is assigned to the payment method. This setting is taken from the organization-wide payment method. You can change the setting when you first create the payment method. However, after the payment method has been saved, this setting can no longer be modified.

Operation name

Select the operation that cashiers use to accept payments of this type.

ImportantImportant

If a payment method does not include cash, do not set the Operation ID field for the payment method to Pay cash.

When cashiers perform a float operation at the point of sale, if more than one payment method is available that has the Pay cash operation, Microsoft Dynamics AX for Retail POS uses the payment method that was set up first to create a payment transaction.

Open drawer

Select the check box to open the cash drawer every time that the payment method is used at the point of sale.

POS count entries

Select the check box to track the number of payment entries that are made by using the payment method. These entries are used to generate X and Z reports at the point of sale.

Use signature capture device

Select the check box if a signature capture device is used for this payment method at the point of sale.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Signature capture minimum amount

Enter the amount over which the customer is prompted for a signature at the point of sale.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R2 or AX 2012 R3 is installed.

Allow overtender

Select the check box to indicate that, when the payment method is used, a customer can pay an amount that exceeds the amount of the transaction, and change can then be returned to the customer.

Overtender maximum amount

Enter the maximum amount over the amount due that can be tendered when this payment method is used.

Allow undertender

Select the check box to indicate that a customer can pay a partial amount on a transaction when the payment method is used.

Undertender maximum amount

Enter the maximum balance due that is allowed after a payment is applied when this payment method is used.

Maximum counting difference

Enter the maximum difference between daily transactions and the actual cash count per payment method.

Maximum recounts

The number of recounts that are performed if a counting difference exists.

Rounding method

Select the type of rounding that is performed for the payment method.

  • None – Numbers are not rounded.

  • Nearest – Numbers are rounded up or down to the digit that is specified in the Round-off field.

  • Up – Numbers are rounded up to the digit that is specified in the Round-off field.

  • Down – Numbers are rounded down to the digit that is specified in the Round-off field.

Round-off

Enter the value that a transaction for the payment method is rounded to. For example, if you want Retail to round an amount to a number that has no decimal places, enter 1.0 in this field. If you want Retail to round an amount to two decimal places, enter 0.01 in this field.

Minimum amount entered

Enter the minimum amount that can be entered for a POS transaction that uses the payment method. If you enter 0 (zero) or leave the field blank, no minimum amount is specified. In this case, the cashier can complete the transaction by pressing the relevant payment key at the point of sale.

Maximum amount entered

Enter the maximum amount that can be entered for a POS transaction that uses the payment method. If you enter 0 (zero) or leave the field blank, no maximum amount is specified. In this case, the cashier can complete the transaction by pressing the relevant payment key.

Minimum amount allowed

Enter the minimum amount that is allowed when a cashier tries to complete a transaction by using only a payment key at the point of sale, without entering the amount. If you enter 0 (zero) or leave the field blank, the cashier can complete the transaction by pressing only the relevant payment key.

Maximum amount allowed

Enter the maximum amount that is allowed when a cashier tries to complete a transaction by using only a payment key at the point of sale, without entering the amount. If you enter 0 (zero) or leave the field blank, the cashier can complete the transaction by pressing only the relevant payment key.

Account type 
(In the Account field group)

Select the type of account that the payment method is posted to. The account type that you select determines which accounts can be selected in the Account number field.

  • Ledger account – The payment is posted to a general ledger account.

  • Bank account – The payment is posted to a bank account.

NoteNote

After a payment is successfully posted, amounts in the transaction sales amount account match the sum of the amounts in the payment method posting account and the payment method post difference account.

Account number 
(In the Account field group)

Select an account. This account is updated when the statement is posted in Retail.

Company

The company that holds the liability for gift cards. When gift card transactions are posted, this field identifies the company to use when generating intercompany journal entries.

This control is available only if Retail in Microsoft Dynamics AX 2012 R3 is installed.

Account type 
(In the Gift card field group)

The type of account to use in the gift card liability company to post the accounting entries for gift card payments. This field applies to intercompany journal entries.

This control is available only if Retail in Microsoft Dynamics AX 2012 R3 is installed.

Account number 
(In the Gift card field group)

The account in the gift card liability company that is updated when statements are posted in Retail. This field applies to intercompany journal entries.

This control is available only if Retail in Microsoft Dynamics AX 2012 R3 is installed.

Difference account

Select the general ledger account to which the difference between the counted amount and the transaction amount on the statement line is posted.

Maximum normal difference

Enter the maximum difference amount for a payment that can be posted to the difference account.

Big difference account

Select the general ledger account to which the difference between the counted amount and the transaction amount on the statement line is posted. This account is updated only if the difference is more than the difference amount that is entered in the Maximum normal difference field.

Compress payment entries

Select the check box to indicate that Retail compresses all payment entries that have the same payment method into one payment entry.

Counting required

Select the check box to require that the payment be counted. If you clear the check box, the counted amount is automatically populated with the transaction amount on a statement line when a statement is calculated.

Multiply in tender operations

Select the check box to automatically multiply amounts that are entered for the same payment method during tender operations at the POS register. These operations include tender declaration, float, and remove tender.

Allow float

Select the check box to use a payment method as floating cash. When the registers are run during a shift, or at a specific date and time, the payment can be put in the register drawers and set up as a float transaction.

Taken to bank

Select the check box to indicate that the payment method is deposited in the bank.

Taken to safe

Select the check box to indicate that the payment method is deposited in the safe. Only payment methods for which this check box is selected are available for safe drop operations in Retail POS.

Use bank account

Select the check box to enable bank transaction settings.

Account type 
(In the Bank transaction field group)

Select the type of account that the payment method is posted to. The account type that you select determines which accounts can be selected in the Account number field.

  • Ledger account – The payment is posted to a general ledger account.

  • Bank account – The payment is posted to a bank account.

Account number 
(In the Bank transaction field group)

Select an account. This account is updated when the statement is posted in Retail.

Use safe account

Select the check box to enable safe transaction settings.

Account type 
(In the Safe transaction field group)

Select the type of account that the payment method is posted to. The account type that you select determines which accounts can be selected in the Safe account field.

  • Ledger account – The payment is posted to a general ledger account.

  • Bank account – The payment is posted to a bank account.

Safe account

Select an account. This account is updated when the statement is posted in Retail.

Above minimum change tender

Select the method of payment that is used to give change, if the amount of change is more than the amount that is entered in the Minimum change field. This field is only applicable if the Minimum change field is not set to 0 (zero) or left blank.

NoteNote

This field cannot be used for payment methods that are used for foreign currency.

Minimum change

Enter the minimum amount that can be given as change when this payment method is used. If the amount of change is less than the amount that is entered in this field, the payment method that is selected in the Change tender field is used to give change. If you enter 0 (zero) or leave this field blank, the payment method that is specified in the Above minimum change tender field can always be used to give change.

NoteNote

This field cannot be used for payment methods that are used for foreign currency.

Change tender

Select the method of payment that cashiers can use to give change, if the amount of change is less than the amount that is entered in the Minimum change field. If the amount of change is equal to or more than the amount that is entered in the Minimum change field, this payment method is used to give change. We recommend that you leave this field blank if the actual payment method can always be used to give change.

Dimension

Select the financial dimension that is used by default for the payment method.


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