Invoice posting history and matching details (form) [AX 2012]

Updated: October 17, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Click Accounts payable > Inquiries > History > Invoice history and matching details.

–or–

Click Accounts payable > Inquiries > History > Approval journal history and matching details.

Use this form to view the result of the posting every time that a vendor invoice is posted. For example, you can check the update history after a batch job updates vendor invoices. For each posting, the form shows the posting result in the Job status field.

  • If the posting is successful, the job status is Executed.

  • If a document that is selected for posting in a batch job has not yet been posted, the job status is Waiting.

  • If the posting resulted in errors, the job status is Errors detected.

This form shows all vendor invoices and vendor invoice lines, even if the invoices and lines are not for purchase orders.

The following tables provide descriptions for the controls in this form.

Tab

Description

Lines

View a list of the lines for the selected vendor invoice.

Purchase order

View the order number and vendor for the selected vendor invoice.

Button

Description

Error text

Read the error message and correct the errors, if the selected purchase order has a job status of Errors detected.

Invoice

Open the Vendor invoice form, where you can create or update a vendor invoice. For more information, see Vendor invoice (form).

Inventory

Open the Inventory dimensions form, where you can select which product dimensions to display in the grid.

Matching details

Open the Invoice matching details form, where you can view price and quantity matching discrepancies for the selected invoice.

This button is available only if the Enable invoice matching validation check box in the Accounts payable parameters form is selected, and if the selected invoice contains matching information.

Field

Description

Purchase order

The identifier of the purchase order.

Name

The vendor name on the purchase order. This name was specified in the Name field in the Purchase order form.

Number

The invoice number.

Job status

The status of the current job.

Date of creation

The date when the record was created.

Created by

The user who created the record.

Line number

The line number of the order line. The line number identifies the position of the order line in the list of order lines.

Item number

The number of the item on the purchase order line.

Procurement category

The category from the procurement category hierarchy.

Text

The description of the item.

Configuration

The item configuration that specifies an item that has specific attributes.

Size

The size of the item.

Color

The color of the item.

Warehouse

The warehouse in which you store your items.

Batch number

The batch number dimension.

Serial number

The serial number dimension.

Update

The number of purchase units that was specified for the vendor invoice line.

When you select Receive now quantity in the Default quantity for lines field in the Vendor invoice form, this field contains the value from the Receive now field on the purchase order. The value in this field is the quantity for the purchase line in the purchase unit, based on the update parameter that is selected.

Deliver remainder

The quantity that remained on the line when the vendor invoice was posted. This quantity is the value in the Deliver remainder field in the Vendor invoice form.

Net amount

The unit price multiplied by the quantity for the line.

Purchase order

The number of the purchase order that the line is generated for.

Name

The name that is associated with the purchase order.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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