Configuring e-mail notifications and reminders in Project Web App

On the Project Web App home page, in the Quick Launch, click Personal Settings, and then select Manage My Alerts and Reminders

To configure alerts for tasks, expand the Tasks section, and configure the following:

• If you want to receive e-mail immediately upon the occurrence of specified events, in the Alert me immediately when section, select the appropriate check boxes to set e-mail alerts to be sent when you receive new task assignments or when your tasks are modified or updated.

• If you want to receive e-mail at set intervals, in the Task Reminders section, select the appropriate check boxes to set e-mail alerts to be sent before tasks start, before tasks are due (and overdue), for incomplete tasks, and for overdue tasks. For each interval, specify the frequency.

To configure alerts for status reports, expand Status Reports section, and configure the following:

• If you want to receive e-mail immediately upon the occurrence of specified events, under the Alert me immediately when heading, select the I receive a new status report request check box to set e-mail alerts to be sent when you receive a new status report request.

• If you want to receive e-mail at set intervals, under Status Report Reminders, select the appropriate check boxes to set e-mail alerts to be sent when status reports are due, when your status reports are overdue, and when status reports are submitted or have become overdue. For each interval, specify the frequency.

To receive alerts about queue job failures, expand the Queue Job Failure section, and then select or clear the Queue Job Failure Alerts options.

If Multilingual User Interface Packs (MUI Packs) are installed for Project Server 2010, select the language in which you want to receive your e-mails from the Language Settings drop-down list.

Click Save.

On the Project Web App home page, in the Quick Launch, click Personal Settings, then select Manage My Alerts and Reminders.

To unsubscribe to alerts for tasks, expand the Tasks section and then clear the check box for the specific type of alert and reminder from which you want to unsubscribe.

To unsubscribe to alerts for status reports, expand the Status Report section and clear the I receive a new status report request check box and all check boxes under the Status Report Reminders section.

To unsubscribe to alerts for queue job failures, expand the Queue Job Failures section and clear the Any of my Queue Jobs fails check box.

Click Save.

On the Project Web App home page, in the navigation column, click Personal Settings, then select Manage My Resources’ Alerts and Reminders.

To configure alerts for your tasks assigned to your resources, expand My Team Members’ Tasks, and configure the following:

• If you want to receive e-mail immediately upon the occurrence of specified events, in the Task Alerts section, select the appropriate check boxes to set e-mail alerts to be sent when your team members submit new tasks and assignments, reassign tasks, and when team members update tasks.

• If you want to receive e-mails at set intervals for upcoming tasks, under Task Reminders, select the appropriate option to set e-mail reminders to be sent before tasks are due and have the alerts sent only to you, only to your team members, or both to you and your team members. You can also specify the number of days, weeks, or months in advance of the due date for the upcoming task that the e-mail is sent.

• If you want to receive e-mail alerts at set intervals for overdue tasks, in the Task Reminders section, select the appropriate check boxes to set e-mail alerts to be sent when tasks are overdue (and again until the overdue task is completed) and select the appropriate option to set the alerts to be sent only to you, only to your team members, or both to you and your team members. You can also specify the number of days, weeks, or months past the due date for the overdue task at which the alert is sent and the frequency at which reminder e-mails are sent until the task is complete.

• If you want to receive e-mail at set intervals for tasks that have been in progress but have no actual work, in the Task Reminders section, select the appropriate options to set e-mail alerts to be sent when a task is started, but has no reported actual work, and have the alerts sent only to you, only to your team members, or both to you and your team members. You can also specify the number of days, weeks, or months after the task has started at which the alert is sent.

To configure reminders for your resource’s status reports, expand My Resources’ Status Reports, Status Report Alerts, and configure the following:

• If you want to receive e-mail immediately when your resources send a status report, in the Status Report Alerts section, select the check box to set e-mail alerts to be sent when your resources submit a status report.

• If you want to receive e-mail at set intervals for upcoming status reports, in the Status Report Reminders section, select the appropriate option setting e-mail alerts to be sent when a resource’s status report is due and have the alerts sent only to you, only to your resources, or both to you and your resources. You can also specify the number of days, weeks, or months in advance of the due date for the status report at which the alert is sent.

• If you want to receive e-mail at set intervals for overdue status reports, in the Status Report Reminders section, select the appropriate options to set e-mail alerts to be sent when a resource’s status report is overdue (and until the status report has been sent) and have the alerts sent only to you, only to your team members, or both to you and your team members. You can also specify the number of days past the due date for the status report at which the alert is sent and the frequency at which reminder e-mails are sent until the status report is submitted.

If Multilingual User Interface Packs (MUI Packs) are installed for Project Server 2010, select the language in which you want to receive your notifications from the Language Settings drop-down list.

Click Save.

On the Project Web App home page, in the navigation column, click Personal Settings, then select Manage My Resources’ Alerts and Reminders.

To unsubscribe from alerts for your resource’s tasks, expand My Team Members’ Tasks and in the Task Alerts section, clear the check box for the specific type of alert from which you want to unsubscribe.

To unsubscribe from e-mail notifications sent when your resources send status reports, expand My Resources’ Status Reports and in the Status Report Alerts section clear the Submit a status report check box.

Click Save.