Set up and manage reports

 

Updated: May 13, 2016

Applies To: System Center 2012 SP1 - Data Protection Manager, System Center Data Protection Manager 2010, System Center 2012 R2 Data Protection Manager

Schedule reports

Reports aren’t scheduled by default in System Center 2012 – Data Protection Manager (DPM) To start creating and saving historical reports you specify report creation schedules. Each report type has an independent schedule A report only has a single schedule. Schedule a report as follows:

  1. In DPM Administrator Console, go to the Reporting view. On the display pane, select the report and click Schedule.

  2. Select Run the <name of report> according to the schedule options.

  3. On the Schedule tab, select schedule options, including frequency, how to group, the time of the day to generate, the granularity. (granularity is limited by frequency so that if the frequency is weekly then so is the granularity), the time period to be included in the report data, and the number of copies to retain in history.

Manage report subscriptions

You can send reports to subscribers via email. Reports are sent as file attachments. To subscribe to reports do the following:

  1. Specify the SMTP server that System Center 2012 – Data Protection Manager (DPM) will use to send reports.

  2. In the Reporting view, on the display pane right-click the report to which you want to subscribe and click Schedule.

  3. On the E-mail tab, in Recipients type the e-mail addresses of all the subscribers. Only add email addresses that are relevant on the designed server, and separate addresses with a comma. Then select the format.

View reports

In the DPM Administrator Console you can display both new and historical reports in Internet Explorer. You can use the Reporting Services Web toolbar at the top of report to customize, export or print it.

  1. You can request a new report with the following settings:

    • Display—You can view a report groups by protected computer or protection group.

    • You can specify or exclude a specific time period. You can set report granularity as follows:

      • Week— Seven days—from Sunday through Saturday

      • Month— A full month from the first to the last day of the month

      • Quarterly—For three months starting from January (e.g January through March.

      • Annual— January 1 to December 31 of a particular year.

  2. You can view an available report from the Available reports list. When the number of historical reports saved equals the maximum number specified in the report schedule, the next report that is saved will replace the oldest copy of the report, so you can retain the maximum number of copies at all times.

Reports in System Center 2012 – Data Protection Manager (DPM) have been designed to print on A4 paper without horizontally splitting the information across pages. The MHTML and PDF formats are not editable, so you can’t modify the report to fit other paper sizes.

Note that if you experience any issues with reports on fitting on A4 paper try changing the dimensions of the report page width 8.27in and the height to 11.69in. There are details of how to do that on Bob Cornelissen’s BICTT blog.

  1. On the Internet Explorer File menu, click Page Setup.

  2. Set paper size to A4 and select Orientation > Portrait.

  3. Set Margins to values no greater than the following (in inches): Left: 0.11, Right: 0.11, Top: 0.11, Bottom: 0.11. Then print the report.

  1. In Adobe Acrobat, open the Print dialog box.

  2. Set Page Scaling to Shrink large pages (the default setting). Select Auto-Rotate and Center.

  3. On the Advanced tab, set the orientation to Portrait and print the report.

  1. Open the file in Excel.

  2. Click Page Layout > Orientation > Portrait.

  3. Click Size > A4 .

  4. Click Margins > Custom Margins. Set the Top, Left, Bottom, and Footer margins to 0.

  5. In Scale to Fit set Scale to 80%.

  6. In Sheet Options clear Print if it’s selected. Then print the report.