(CHN) Create, approve, and post a general journal

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

You can create, approve, and post a general journal that contains lines by using the Chinese vouchers form. To record a customer payment, you must create a journal header, enter voucher transactions on the journal lines, approve the voucher, and then post the voucher to the general ledger.

To create voucher transactions, you must select the Chinese voucher system check box in the General ledger parameters form. You can also approve and post multiple journals for customer payments.

  1. Click General ledger > Journals > Chinese vouchers.

  2. Click New to create a new record, and then in the Name field, select the general journal that you created in the Journal names form. For more information, see About journal names.

  3. On the General journal lines FastTab, click Add line, and then in the Voucher type field, select a voucher type for the voucher. The number sequence that is associated with the voucher type generates the Chinese voucher number in the Chinese voucher field.

  4. In the Account type field, select the Ledger, and then in the Account field, select the ledger account.

  5. In the Description field, select transaction text to describe the transaction.

  6. In the Credit field, enter the amount to pay the customer.

  7. In the Offset account type field, select Ledger, and then in the Offset account field, select the offset account.

  8. Click Validate > Validate to validate the journal.

  9. Select the journal, and then click Approval > Report as ready to indicate that the journal is ready for approval. The Approval status field of the journal is updated to Ready.

    Note

    The journal is available for approval only if you select the Active check box for the journal name in the Journal names form.

  10. In the left pane, select the journal lines that are ready for approval, and then click Approval > Approve to open the Approve journals form.

    Note

    If the journal contains errors, click Reject. The journal can then be corrected and resubmitted for approval.

  11. Click OK to approve the journal.

  12. Select a journal that has been approved, and then click Post > Post to post the journal.

See also

(CHN) Chinese vouchers (form)

(CHN) Run a batch job to check the continuity of voucher numbers