(RUS) Register reimbursement or disbursement slips [AX 2012]

Updated: November 14, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

You must create a cash journal to register cash reimbursement and disbursement slips.


This topic has not been fully updated for Microsoft Dynamics AX 2012 R2.

You can generate a cash reimbursement slip when you confirm a cash receipt in the Journal voucher form. When you confirm a cash expenditure in the same form, you can generate a cash disbursement slip. You can register all the cash transactions in a cash journal, and then post and print a cash reimbursement or cash disbursement slip after the cash voucher is approved.

  1. Click Cash and bank management > Journals > Slip journal.

  2. Press CTRL+N to create a new journal batch.

  3. Click Lines to open the Journal voucher form.

  4. In the Date field, enter the date of reimbursement or disbursement.

  5. In the Account field, select the account in which the cash transaction is to be registered.

  6. In the Transaction text field, enter a description for the transaction.

  7. Enter the cash amount in the Debit field if the receipt is registered for a cash reimbursement slip, or in the Credit field if the expense is registered for a cash disbursement slip.


    The total amount of all cash reimbursement slips and cash disbursement slips entered in the current journal is displayed in the Reimb field and the Disb field.

  8. In the Offset account type and Offset account fields, select an offset account type for the cash transactions and an offset account for the offset account type.

  9. In the Currency field, select a currency code. The currency entered for the cash account is displayed by default.

  10. In the Order number field, the slip number selected in the number sequence group for the cash account is automatically displayed. You can enter a different value, if required.

  11. In the Document type field, one of the following values is displayed:

    • Cash reimbursement slip − The line amount is entered as Debit.

    • Cash disbursement slip − The line amount is entered as Credit.

    • Correction − The line amount is entered as a negative amount.

  12. Click the General tab to enter the reimbursement or disbursement details for the customer or vendor.


    You can select the Offset account type as Vendor or Customer.

  13. In the Contracts Group and the DVR fields, enter the contract group and the contract registration number to the cash transaction that was received or disbursed.

  14. Click the Dimensions tab, and then assign the dimension codes.

  15. Click the Cash Order tab, and then enter the following information about the counteragent representative:

    • In the Reason field, enter the reason for the reimbursement or disbursement.

    • In the Document and the Document Date fields, enter the document number and the document date for the cash document.

    • In the Representative type field, select the type of representative as Employee, Other, Vendor, or Customer.

    • In the Representative field, select the representative for the option selected in the Representative type field.


    If you select Adv. holder in the Offset account type field and the employee code in the Offset account field, then all the details related to the employee are displayed in the Representative field group.

  16. Click the Officials tab to select the approval authority. Select the positions of the director, the chief accountant, and the cashier in the Position field. The employee names and the job titles are displayed with values from the corresponding fields in the Officials form.

  17. Click the Payment tab, and enter the following information:

    • In the Note field, enter comments about the transaction, such as numbers and dates of relevant documents that the cash transaction is based on.

    • Select the Prepayment check box, if the payment is a prepayment.

    • In the Posting Profile field, select the posting profile for the cash account. The default value in the Cash Posting Profiles form is displayed (Bank > Setup > Cash Posting Profiles).

    • In the Offset Posting Profile field, select the posting profile for the corresponding account.

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