Set up a payment calendar and payment calendar rules

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

This procedure describes how to set up a payment calendar, and how to specify dates that are non-business days, such as public holidays. For more information about payment calendars, see About payment calendars.

Set up a payment calendar

1. Click Accounts payable > Setup > Payment > Payment calendar.

   –or–

   Click Accounts receivable > Setup > Payment > Payment calendar.

2. Click New.

3. In the Payment calendar field, enter the name of the payment calendar.

4. To create a calendar for a specific country or region, select the Location calendar check box. Then, select the country or region in the Country/region field.

5. In the Standard business week field group, select the business days in a standard work week.

6. In the Display days for calendar year field, enter the fiscal year to create the payment calendar for.

7. To specify exception dates for the calendar year, click Add. In the Date field, select the date.

8. In the Type field, specify whether the exception date is a business day or a holiday. For more information, see Payment calendar (form).

Configure payment calendar rules

After you set up payment calendars, you can set up rules that determine the payment calendar that will be used to calculate due dates for customer and vendor payments, or to calculate grace periods. For more information about these rules, see About payment calendars.

1. Click Accounts payable > Setup > Payment > Payment calendar configuration - vendors.

   –or–

   Click Accounts receivable > Setup > Payment > Payment calendar configuration – customers.

2. Click New.

3. In the Rule name field that is displayed, enter an identifier for the rule.

4. In the Rule type field, select one of the following types:

   • Specific – Create a payment calendar rule for a specific combination of the method of payment and terms of payment. When you select this type of rule, the Method of payment and Terms of payment fields are displayed. You can use all combinations or a specific combination of the method of payment and terms of payment for the rule.

   • Customer/vendor location – Create a payment calendar rule for a specific country or region. When you select this type of rule, the Customer - location or Vendor location field group is displayed. Location information will be retrieved from the documents in the order in which you arrange the documents in the list that is displayed. You can click Move up and Move down to arrange the documents.

   • Company location – Create a payment calendar rule for the primary address that is specified for the legal entity.

5. Click Create rule.

6. In the Define rules area, select Active to use the rule for the selected payment calendars. The rule becomes active when you close the form.

7. In the Prioritize rules area, select the rule, and then click Move up or Move down to move the rule up or down in the list.

8. If you are setting up a payment calendar rule for a country or region, in the Select calendars area, select the check box for each calendar that you want the rule to apply to.

See also

Payment calendar (form)

Payment calendar configuration - vendors and customers (form)