Journal voucher - Payroll payment journal (form) [AX 2012]

Updated: September 11, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Payroll > Periodic > Pay statement processing > Payment journal. Click Lines.

Use this journal to review, generate, and post payroll payments.

NoteNote

This topic describes functionality that is available only if Payroll for Microsoft Dynamics AX 2012 is installed.

The following tables provide descriptions for the controls in this form.

Tab

Description

Overview

View the journal lines for the payment journal that you selected.

General

View more information about the line that is selected on the Overview tab.

Payment

Enter or view information about the payment that is related to the selected line.

Bank

Enter or view information about the bank from which the payment is made.

History

View the history of the payment transaction line.

Button

Description

Post

Post the payment journal lines. Each payment journal line will be settled against the invoice that was created when the pay statement was submitted.

When you post electronic or check payments, the records that are posted compare the Payment status on the Method of payment to the status of the payables lines. For example, if the Payment status field on the Method of payment record is Sent, the payment records will include payables lines that have a status of Sent.

NoteNote

After you post the payment journal lines, you cannot generate the payment.

Validate

Open a menu that contains the following items:

  • Validate – Verify that the journal lines are ready for posting.

  • Validate voucher only – Verify that the selected journal line is ready for posting.

Financial dimensions

Open a menu with options to open a form where you can select financial dimensions for the main account or offset account.

Functions

Open the Generate payments form, where you can generate electronic and check payments to the appropriate bank account for the selected lines.

Payment status

Set the payment status.

Print

Print the payment journal, balances, posted transactions by journal, or vendor payment journal report.

Field

Description

(Balance) Journal

The balance of the journal.

(Balance) Per voucher

The balance of the selected voucher.

(Total debit) Journal

The total debit amount of the journal.

(Total debit) Per voucher

The debit amount of the selected voucher.

(Total credit) Journal

The total credit amount of the journal.

(Total credit) Per voucher

The credit amount of the selected voucher.

Date

The payment date on the pay statement.

Pay statement number

The pay statement number on the pay statement.

Personnel number

The worker’s personnel number on the pay statement.

Name

The worker’s full name.

Method of payment

The method of payment that is entered in the Payroll parameters form for electronic and check methods of payment.

Bank account

The identifiers of the worker bank accounts that are used for electronic payments.

NoteNote

This field will be blank if the worker is being paid by check.

Amount

The amount of the journal line. This is the net pay amount for the pay statement. If the pay statement is paid electronically, it can have multiple records (one for each bank account).

Payment status

The payment status that is specified in the Method of payment field.

  • None – The initial status assigned to all lines.

  • Sent – When the payment or check is generated, this field will be set to Sent automatically.

  • Approved – Indicates that the payment is approved.

  • Reuse – If the Allow check reuse check box is selected in the Cash and bank management parameters form, select this option to remove the check number from the bank journal so that you can reprint the check.

  • Rejected – If the Allow check reuse check box is not selected in the Cash and bank management parameters form, use this option to remove the check number from the bank journal, and then set the status to None when you reprint checks.

Voucher

The voucher series that is attached to the journal name in the Voucher series field in the Journal names form.

The payment journal name is assigned in the Payroll parameters form and should always have a journal type of Payroll disbursement. This field cannot be changed in this form.

Currency

This is always set to USD.

Account name

This is always set to the payroll vendor name that is specified in the Vendor account for worker payments field in the Payroll parameters form.

Offset account name

The name of the offset bank account.

Payment specification

This field is always blank.

Payment ID

The payment identifier of the line.

Settlement type

The settlement type of the payment transaction.

You can use the Settle open transactions form to settle invoices that were previously posted. For more information, see Issue worker payments.

Check number

The number of the check that is assigned when the check is generated. This field will be blank for electronic payments.

Document

The pay statement number.

Document date

The date of the document that is the basis for the payment transaction. This is set to the pay period end date of the pay statement.

Company accounts

The identifier for the legal entity. This field cannot be changed on this form.

Account type

This field is always set to Vendor for payroll processing.

Account

The vendor account for worker payments field that is set up in the Payroll parameters form.

Description

The description is always set to “Payroll payment,” followed by the pay period end date.

Offset company accounts

The legal entity of the offset account.

Offset account type

This is always set to Bank for payroll processing.

Offset account

The payment account from the Method of payment form. This is the same bank account for all journal lines.

Offset-transaction text

The transaction text is always set to “Payroll payment,” followed by the pay period end date.

Debit

The Net pay field from the pay statement.

Pay period

The Pay period and Pay cycle on the pay statement.

Payment run type

The Payment run type on the pay statement.

Disbursement format

The Disbursement format on the pay statement.

Note

You can enter a description of the payment.

Posting profile

This field will always be blank.

Bank transaction type

Select the transaction type from the list. These are entered in Cash and Bank Management.

Payment reference

Enter a reference identifier for the specific payment, if applicable.

Reported as ready by

The user who reported the journal as ready.

Approved by

The user who approved the journal.

Rejected by

The user who rejected the journal.

Posted on

The date of the final posting in the journal.

Errors detected

Any voucher error messages and the actions that were taken.

File generated on

The date when the payment file was generated.

File No.

The number of the file that was sent.


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