(POL) Linking prepayment to advance invoices (form)

  • Article

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Accounts receivable > Common > Advance invoices > All advance invoices. To open an existing advance invoice, double-click the advance invoice. To create a new advance invoice, on the Action Pane, on the Advance invoice tab, click Advance invoice. On the Action pane, in the Related information group, click Prepayment.

–or–

Click Accounts payable > Common > Advance invoices > All advance invoices. To open an existing advance invoice, double-click the advance invoice. To create a new advance invoice, on the Action Pane, on the Advance invoice tab, click Advance invoice. On the Action Pane, in the Related information group, click Prepayment.

Use this form to link advance invoices to prepayments.

The following table provides descriptions for the controls in this form.

Fields

Field

Description

Invoice account

The vendor or customer that is attached to the advance invoice.

Advance invoice

The document number of the advance invoice.

Date

The date of the advance invoice.

Status

The status of the advance invoice.

New status

Select the new status of the advance invoice:

  • Open – The advance invoice does not have a linked prepayment.

  • Partially paid – The advance invoice has a linked prepayment.

  • Closed – The prepayment that is linked with the advance invoice has been settled with a posted sales or purchase invoice.

Note

This field is only available if the Change status check box is selected.

Invoice amount

The amount of the advance invoice.

Currency

The currency that is selected on the advance invoice.

Change status

Select this check box to update the status of the advance invoice.

Linked

The advance invoice is linked to another payment.

Mark

Select this check box to link the selected prepayment to the advance invoice.

Voucher

The voucher number for the open prepayment journal transaction.

Description

The description of the transaction.

Debit

The debit amount of the transaction in the selected currency.

Payment reference

The reference of the linked payment.

Company accounts

The company that the current transaction line is posted to.

Account type

The account type that the transaction is applied to.

Offset company accounts

The company that the current transaction line posts the offset amount to.

Offset account type

The account type that the current transaction line is posted to.

Offset-transaction text

The description of the offset transaction.

Credit

The credit amount of the transaction in the selected currency.

Exchange rate

Enter the exchange rate to use for the selected transaction.

Secondary exchange rate

Enter the secondary exchange rate to use if triangulation is applicable.

Assessable value

The assessable value of the transaction.

Max. retail price

The maximum retail price of the transaction.

Dimension

The default dimension for the transaction.

Due date

The due date for the transaction.

Posting profile

The posting profile that is used for the transaction.

Settlement type

Specify how the transaction is settled.

Document

The document number that generated the voucher.

Document date

The date of the document.

Date of VAT register

The transaction date for the value-added tax (VAT) register period.

Bank transaction type

The type of transaction in the Cash and bank management module.

Cash due announcement

The number of the cash due announcement.

Use a deposit slip

Select this check box to deposit the payment amount by using a deposit slip.

Deposit slip

The deposit slip number.

Check number

The bank check number.

Account identification

The bank account of the payment recipient.

Foreign voucher

The voucher number of the recipient company.

Foreign company accounts

The company account that the transaction was posted to in the recipient company.

Date of import

The date the journal was created.

Amount in transaction currency

The amount of the payment in the currency attached to the transaction.

Balance

The balance of the payment.

Note

The transactions listed in the Payments section have been posted.

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