(JPN) Settle customer consolidated invoices by using a payment journal

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Use the Settle open transactions form to settle open transactions that are related to consolidated invoices after you have received payment from a customer. A customer consolidated invoice may include an amount from a letter of credit. You cannot delete a consolidated invoice after it has been settled. For more information, see Settle open transactions - customer (form).

1. Click Accounts receivable > Journals > Payments > Payment journal.

2. Create a journal, and then click Lines.

3. In the Journal voucher form, create a journal line.

4. On the menu, click Functions, and then select Settlement.

5. In the Settle open transactions form, click Consolidated invoice, and then click Select.

6. In the Select transactions form, in the Consolidation ID field, select the consolidation identification number for the most recent consolidated invoice.

   –or–

   In the Consolidation day field, enter the date when you want the invoices to be consolidated, by using a numeric value between 1 and 31. If the consolidation day is set to 0 (zero), the customer’s invoices are not consolidated. If the last day of the month falls on a date that is less than the numeric value that you have specified, the invoices are consolidated on the last business day of the month. For example, if you specify 31 for the consolidation date, and the current month has 30 days, the invoices are consolidated on the last business day of that month.

   Note

   The From date and To date fields are updated with appropriate dates when the consolidation day is set.

7. Click OK.

8. The consolidated invoice transactions are displayed in the Settle open transactions form. Click Consolidated invoice, and then select the Mark all check box to settle all of the invoices.

9. In the Journal voucher form, click Validate, and then select Validate. You must validate the journal before you can post it.

10. Click Post, and then select Post to post the payment voucher and settle the transactions. You can settle the transactions in full or in part, based on the customer payment amount. If the payment amount is larger than the total transaction amount, the payment remains open, and the amount that has been overpaid is reimbursed.

    After the transactions have been fully or partially settled, the Status field in the Consolidated invoice form reflects the Settled or Partially settled status.

See also

(JPN) About consolidating invoices

(JPN) Set up a consolidated invoice for a customer

(JPN) Set up the terms of payment and the cutoff day for a customer

(JPN) Mark sales invoices for consolidation and calculate due dates

Journal header (form)

Journal voucher - Customer payment journal (form)

(JPN) Customers (modified form)

Export letter of credit/import collection (form)