Electronic Form W-2 exported file (PRLW2File) [AX 2012]

Updated: October 3, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Use this exported file to submit Form W-2s to the Social Security Administration.

For additional information about filing Form W-2s electronically, see the relevant publications from the Social Security Administration.


This topic describes functionality that is available only if Payroll for Microsoft Dynamics AX 2012 is installed.

When you generate this file, the following default parameters are displayed. You can use these parameters to filter the data that will be exported. For more information, see Filter the data on a report.



Employee PIN

An employee in your organization must attest to the accuracy of the electronic Form W-2 when it is submitted. Enter the eight-character PIN that is assigned to this employee.


Select this check box if the electronic Form W-2 has been submitted previously.

Resubmit WFID

Enter the wage file identifier (WFID) that was on the notice from the Social Security Administration. The electronic Form W-2 cannot be resubmitted without the WFID.

Tax year

Enter the tax year that is covered by the electronic Form W-2.

Kind of employer

Select one of the following options:

  • Federal government

  • State and local governmental employer

  • Tax exempt employer

  • State and local tax exempt employer

  • None apply

Employment code

Enter the employment code that applies to the organization that is submitting the electronic Form W-2.

Contact name

Enter the name of the employee who can be contacted by the Social Security Administration about the electronic Form W-2. This can be the same person who attests to the accuracy of the electronic Form W-2, or it can be a different person.




ZIP/postal code

Enter the address where the contact person receives mail.

Phone number

Enter a telephone number where the contact person can be reached.

Fax number

Enter a fax number where the contact person can receive documents.

Email address

Enter an email address where the contact person can be reached.

File name

Click the folder icon to browse to the electronic Form W-2 file and enter the file name and location.


Click Select to specify the workers to include in the electronic Form W-2.

The following topics explain how to print a report and how to filter and sort the data on a report.

The following table explains where to find the report in the Application Object Tree (AOT) and how to navigate to the report in the Microsoft Dynamics AX client.



Name of report in the AOT


Location of report in the AOT


Menu item of the report


Navigation to the report

Click Payroll > Reports > Tax > Annual reports > Electronic Form W-2.

The data on this report comes from the following sources:

  • LogisticsPostalAddress

  • DirPerson

  • HcmPersonIdentificationNumber

  • HcmEmployment

  • HCMWorker

  • PayrollTaxCode

  • PRLUSTaxTransactionHistory

  • PayrollTaxCodeDetail

  • PayrollPayStatement

  • PayrollPayStatementLine

  • PayrollPayStatementBenefitLine

  • PayrollPayStatementTaxLine

  • PayrollPayStatementEarningLine

  • PayrollFormW2BoxReportingAdjustment

Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).