Import and reconcile using advance bank reconciliation [AX 2012]

Updated: September 11, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

In Microsoft Dynamics AX, you can import electronic bank statements and automatically reconcile bank statements with bank documents.

NoteNote

You can only import electronic bank statements if you have set up Microsoft Dynamics AX to import bank statements. For more information, see Set up advanced bank reconciliation import.

  1. Click Cash and bank management > Setup > Cash and bank management parameters.

  2. Click the Bank reconciliation link, and then select which options to use for advance bank reconciliation.

  3. Click the Number sequences link, and then select a number sequence for Reconcile ID, Statement ID, and Download ID.

    For more information, see Cash and bank management parameters (form)

  4. Click Cash and bank management > Setup > Bank reconciliation > Bank statement format.

  5. Click New to create a new bank statement format.

  6. In the Inbound port field, select the inbound port that was created during the setup of advanced bank reconciliation import.

  7. Click Cash and bank management > Common > Bank accounts. Select a bank account. On the Action Pane, click Edit. On the Reconciliation FastTab, select the Advanced bank reconciliation check box.

    For more information, see Bank accounts (form).

  8. In the Bank accounts form, click Bank statements

    NoteNote

    The Bank reconciliation option is only available if the Advanced bank reconciliation check box is selected in the Bank accounts form on the Reconciliation FastTab.

  9. In the Bank statements form, click Import statement to open the Import bank statements form.

    For more information, see Import bank statements (form).

  10. After the bank statement is imported, click Validate to validate the bank statement.

    NoteNote

    Only bank statements with a status of Validated can be reconciled.

  11. In the Bank statements form, select the bank statement, and then click Edit to open the Bank statement form to view all the bank statement lines that were imported.

  12. To distribute a bank statement line to more than one account, you can select the line and then click Distribute amounts to open the Accounting distributions form.

    For more information, see Accounting distributions (form).

After an electronic bank statement has been imported and validated in the Bank statements form, the bank statement can now be reconciled using the Bank reconciliation worksheet form.

  1. Click Cash and bank management > Journals > Bank reconciliation.

    –or–

    Click Cash and bank management > Common > Bank accounts. On the Action pane, in the Reconcile group, click Bank reconciliation.
    NoteNote

    The Bank reconciliation option is only available if the Advanced bank reconciliation check box is selected in the Bank accounts form on the Reconciliation FastTab.

  2. Click New to create a new bank reconciliation journal.

  3. In the Bank account field, select the bank account that the bank statement was imported for.

  4. Click Lines to open the Bank reconciliation worksheet form, where you can reconcile bank statement lines with bank document lines.

  5. To match a bank statement line and a bank document line, select the bank statement line from the Open statement lines by selecting the check box. Select the bank document line to match to it, by selecting the check box for the bank document line in the Open bank documents group.

  6. Click Match.

    When a bank statement line and a bank document line are matched, the lines will move to the Matched statement lines section on the Matched documents FastTab.

    NoteNote

    To unmatch the matched lines and move them back to Open statement lines and Open bank documents, select the lines and click Unmatch.

  7. In the Bank reconciliation worksheet form, on the Open documents FastTab, you can view Open statement lines and Open bank documents that are available to reconcile.

  8. On the Matched documents FastTab, you can view the bank statement lines and the bank document lines that have been reconciled.

  9. On the Line details FastTab, you can view the details of a line that is selected on the Open statement lines FastTab.

  10. Click Run matching rules to have bank statement lines and bank document lines be matched up according to a set of criteria that are set up in the Reconciliation matching rules form and the Reconciliation matching rule sets form.

    For more information, see Set up bank reconciliation matching rules.

    To run the matching rules during the import process, select the Reconcile after import check box in the Bank accounts form. If you select this check box, the bank statement will be imported and validated, a new bank reconciliation journal will be created, and the selected matching rule set will be run.

    For more information, see Bank accounts (form).

  11. When you have finished matching up bank documents lines and bank statement lines, click Reconcile to post the bank reconciliation.


Announcements: To see known issues and recent fixes, use Issue search in Microsoft Dynamics Lifecycle Services (LCS).

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