(BRA) Examples: Journals generated during the electronic payment return process [AX 2012]

Updated: October 11, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

You can make electronic payments by transferring files between a legal entity and a bank. You can generate and send electronic remittance files to a bank. After the bank processes the exported files, you can import a return file from the bank. The return file contains information about the acceptance of an invoice together with the payment number that is provided by the bank, or information about the payments that are received from a customer or paid to a vendor. When you import a return file, the status of the payments is updated in the Payment status field in the Payment transfers form, based on the relationship between the bank return occurrence codes in the return file and the return occurrence codes in Microsoft Dynamics AX. For more information, see (BRA) Return occurrence codes (form). When you post the payments that the return file is imported for, only the payments that have a status of Approved are posted to a payment journal or multiple payment journals.

You can post all approved payment lines that belong to the same journal name to a payment journal. For example, you import a return file that contains six payment lines. Of the six payment lines, three payments lines have a status of Approved, and three have a status of Rejected. Two of the approved payment lines, for journal numbers 001 and 002, belong to the same journal name, DP. The third approved payment line, for journal number 100, belongs to the journal name Test. The following table contains information about the payment lines in the return file.

Name of journal

Journal number

Payment line

Status

Amount

DP

001

1

Received

1000

DP

001

2

Approved

2000

Test

100

1

Approved

3000

Test

100

2

Rejected

4000

DP

002

1

Approved

5000

DP

002

2

Sent

6000

When you post the payment lines, the two approved payment lines for journal numbers 001 and 002 that belong to the DP journal are posted to the same payment journal, 003. However, the approved payment line for journal number 100 that belongs to the Test journal is posted to a different payment journal, 101.The following table contains information about the payment journals that are created when you post the approved payment lines.

New journal number

From journal number

Payment line

Status

Amount

003

001

2

Approved

2000

002

1

Approved

5000

101

100

1

Approved

3000

If the transaction date that is updated for the approved payment line is different for each payment line in a return file, the payment lines are posted to different payment journals. For example, you import a return file that contains approved payment files that have three different transaction dates. The following table contains information about the three approved payment lines that have different transaction dates.

Journal number

Payment line

Transaction date

Status

Amount

001

1

January 5, 2013

Approved

1000

2

January 2, 2013

Received

2000

3

January 1, 2013

Approved

3000

4

January 3, 2013

Approved

4000

When you post the approved payment lines, the three payment lines are posted to three different journals. The following table contains information about the payment journals created when you post the approved payment lines.

Journal number

Payment line

Transaction date

Status

Amount

002

1

January 5, 2013

Approved

1000

003

1

January 1, 2013

Approved

3000

004

1

January 3, 2013

Approved

4000


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