(RUS) Advance reports (form) [AX 2012]

Updated: November 12, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Accounts payable > Common > Advance holders > Advance reports.

Use this form to register and print expense reports by creating advance report lines manually, or by copying from expenses and from originals. You can generate factures for expense reports if it is necessary to show the expenses of advance holders in the purchase book.

The following tables provide descriptions for the controls in this form.

Action button

Description

Advance report

Create a new advance report.

Post

Post an advance report.

Rejection

Reject the advance report.

Update facture

Select the data for processing the facture for the advance report.

Print

Print the advance report.

Action button

Description

View distributions

Open the Accounting distributions form, where you can verify whether the distribution of the expense amount is correct.

Subledger journal

Open the Subledger journal form, where you can view the subledger journal lines for the advance report.

Transactions

Open the Advance holder transactions form, where you can view the details of advance holder transactions related to the advance report.

Sales tax

Review and correct the line taxes.

Facture

Open the Facture journal form, where you can view or modify facture journal lines created for advance reports.

Action button

Description

Budget

Open a menu that contains the following item:

  • Perform budget checking – On a draft advance report, reserve funds if the budget check indicates that budget funds are available.

This tab is displayed only in the line view of the form.

Field

Description

Advance report

Enter the advance report number.

Date

Select or enter the date of the transaction.

Advance holder

Select the employee assigned as an advance holder.

Amount

The amount on the advance report.

Advance purpose

Enter the purpose of the advance report.

Firming date

Select the date of confirmation of the advance report by an authorized person.

Pre-date

Select the date when the advance report was accepted for verification by an authorized person.

Advance status

The status of the advance report. The status can be Open, Confirmed, or Posted.

This grid is displayed only in the line view of the form.

Button

Description

Financials

Open a menu that contains the following items:

  • Transfer budget – Open the Create budget transfer form, where you can transfer a budget amount from one dimension value to another.

  • Check budget – Check the budget.

  • Budget check errors or warnings – Open the Budget check errors or warnings form, where you can view the result of a budget check.

Field

Description

Over rate

Select this check box to indicate that the selected line contains expenses above the defined standard amount.

Disbursement date

Select or enter the date of the document that confirms the expense.

Budget check results

The result of the budget check. A red X indicates that the budget check failed. A yellow triangle indicates that the budget check passed, but there were warnings. A green check mark indicates that the budget check passed. This field is blank if budget checks are not performed.

The budget checking function is available if both the following conditions are met:

  • Budget checking is turned on.

  • Advance reports and Enable budget control for line item on entry are selected in the Select source documents area in the Budget control configuration form.

The results of a budget check are affected by the following factors:

  • Budget control settings for projects

  • Over-budget permissions

  • Other parameters and settings for budget control

For more information, see About budget control.

Document number

Enter the number of the document that confirms the expense.

Document name

Enter the name of the document that confirms the expense.

Currency

Select the currency for the advance report line.

Amount

The total advance repot amount.

Confirmed amount of advance report

Enter the advance report amount that is confirmed by the expense document.

Main account

The main account to which the advance report expense is posted.

Line type

The advance report line type. The line type can be one of the following:

  • Free – The line was created manually.

  • Invoice – The line was created by using the Copy from sources function.

  • Expense – The line was created by using the Copy from expends function.

This tab is displayed only in the line view of the form.

Field

Description

Line number

The advance report line number.

Description

A brief description of the advance report transaction.

Reference

A reference to the corresponding advance holder transaction.

Sales tax amount

The calculated sales tax amount for the advance report transaction.

Expense

The expense code used on the advance report.

Triangulation

A selected check box indicates whether the exchange rate is included in the currency triangulation.

Exchange rate

The exchange rate specified for the advance report transaction.

Secondary exchange rate

The secondary exchange rate that is used when triangulation of currency is used.

Sales tax group

The sales tax group used for the advance report transaction.

Item sales tax group

The item sales tax group used for the advance report transaction.

Prices include sales tax

A selected check box indicates whether the amount on the advance report line includes sales tax.

This tab is displayed only in the header view of the form.

Field

Description

Worker

The name of the worker who should authorize the advance report.

Group

The advance holder group to which the worker belongs.

This tab is displayed only in the header view of the form.

Field

Description

Posting profile

The posting profile used to reflect transactions for an advance holder.

This tab is displayed only in the header view of the form.

Field

Description

Position

Enter the position of the official who should authorize the advance report.

Employee name

Enter the name of the official who should authorize the advance report.

Title

Enter the job title of the official who should authorize the advance report.


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