(LVA) Cash receipt books (form) [AX 2012]

Updated: November 9, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click General ledger > Periodic > Cash receipts management > Cash receipts.

A cash receipt is a numbered, preprinted, and hand-written form. A cash receipt can be used as a tax document for cash flow transactions, if necessary. For example, if some of the required information is missing from a cash check, or if a cash register is not working and a cash check is not printed, a cash receipt can be used. Cash receipts are available in batches, referred to as cash receipt books.

Use this form to manage cash receipts during transactions.

The following tables provide descriptions for the controls in this form.




Register the cash receipt batch. The value in the Status field automatically changes to Acquired.


Open the Transactions form, where you can view the cash flow transactions.


You must check entered transactions to ensure that the transaction numbers do not conflict with the numbering of Used and Voided transactions in the selected cash receipt book. A receipt number cannot be used and voided at the same time, or used twice.

The batch status field in the Cash receipts table record should be In use (active) if no movement transactions are entered for this batch, and if this is the first Used or Voided transaction.

The system checks to verify that all numbers from the batch are used or voided. If they are, the Cash receipts table record fields show the following values:

  • The value of the Status field changes to Closed.

  • The Closing date field value, which specifies the quarter-end date, is calculated at the farthest batch transaction date.


Open the Movements form, where you can view or modify transactions related to the selected cash receipt batch.


The Status field in the Cash receipts form displays the value In use.




Select the cash receipt batches to display.

Batch number

The batch number for the cash receipt batch.


If this field is blank, you must select a number sequence code for the cash receipts batch identifier in the General ledger parameters form.


The status of the cash receipt batch.

  • Not yet acquired – A future receipt number range is available for future use.

  • Acquired – Receipt batch numbers can be distributed among cash operators.

  • In use – At least one number in the receipt number batch is in use.

  • Closed – All cash receipt batch numbers have been used.

Acquisition date

Enter the date when you received the cash operation numbers from tax authorities.


Enter the smallest receipt number to include in the batch.


Enter the largest receipt number to include in the batch.


Specify the format of the cash receipt book, up to 20 characters.

Closing date

The closing date for the cash receipt book.

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