(BRA) Vendor invoice (modified form) [AX 2012]

Updated: November 4, 2014

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Click Accounts payable > Common > Purchase orders > All purchase orders. Select or create a purchase order. On the Action Pane, on the Invoice tab, click Invoice.

–or–

Click Accounts payable > Common > Vendors > All vendors. Select a vendor account. On the Action Pane, on the Invoice tab, click Invoice, and then click Vendor invoice.

–or–

Click Accounts payable > Common > Vendor invoices > Pending vendor invoices. Select an invoice. On the Action Pane, click Edit. Alternatively, you can double-click an invoice to open the Vendor invoice form.

–or–

Click Accounts payable > Periodic > Maintain vendor invoices.

Use this form to create or update vendor invoices. By default, the form opens in line view. Only limited information about the header is displayed, and you can enter detailed information about lines. To view or change information about the header, click Header view on the Action Pane.

NoteNote

This topic has been updated to include information about features that were added or changed for Microsoft Dynamics AX 2012 R3.

You can attach fiscal references and fiscal document texts to a vendor invoice. You can create and manage shipments for a vendor invoice. You can specify fiscal information and import declaration information for a vendor invoice. You can also specify information related to the fine and interest amounts that are calculated if the payment is delayed.

In AX 2012 R3: You can automatically match the received Nota Fiscal electronica (NF-e) XML document information against the vendor invoice information. If you select the Block NF-e posting if XML does not match check box on the NF-e federal FastTab in the Fiscal establishments form, you can post only the electronic fiscal documents for which the following details in the XML document match the vendor invoice:

  • Cadastro Nacional da Pessoa Jurídica (CNPJ) of the vendor

  • Inscrição Estadual (IE) of the vendor

  • Total fiscal document amount

  • Total product amount

  • Total freight amount

  • Total insurance amount

  • Total other charges

  • Total Imposto Sobre Circulação de Mercadorias e Serviços (ICMS) base amount

  • Total ICMS-ST base amount

  • Total ICMS-ST amount

  • Total Imposto Sobre Produtos Industrializados (IPI) amount

NoteNote

The controls that are described in this topic apply only to your country/region. For full documentation of this form, see the following topic or topics:

Vendor invoice (form)

Action button

Description

Update from NF-e XML

Update the quantity, unit price, and discount in the vendor invoice lines using the information from the received NF-e XML document lines for the lines that map with each other.

Add fiscal reference

Open the Fiscal reference form, where you can add fiscal references to the vendor invoice.

Fiscal document texts

Open the Fiscal document texts form, where you can attach fiscal document texts to the vendor invoice.

Add shipping specifications

Open the Shipments form, where you can create and manage shipments.

Action button

Description

NF-e XML matching details

Open the View the NF-e XML and vendor invoice matching details form, where you can verify the received NF-e XML information and the vendor invoice information. If there are divergences between the received XML document information and the vendor invoice information, you can approve the divergences.

If you have approved the divergences once and the divergences change, you can request for a new approval. You can then approve the divergences again.

This button is available only if you enter an access key in the Access key field.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R3 is installed.

XML document

View the XML file for the received NF-e.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R3 is installed.

NF-e XML mapping details

Open the View mapping form, where you can verify the mapped quantity and price information for the received NF-e XML document lines and the vendor invoice lines. You can then update the quantities and prices for the vendor invoice lines from the NF-e XML lines.

NoteNote

This control is available only if Microsoft Dynamics AX 2012 R3 is installed.

This tab is displayed only in the line view of the form.

Field

Description

Number

The identification number of the invoice.

NoteNote

This field is not available if you select a document model in the Document model field, and if the Is for NF-e (federal) check box is selected for the document model in the Document model form.

Document model

Select the document model.

NoteNote

This field is not available if the vendor is classified as a non-taxpayer vendor, or if the purchase order is a return purchase order.

Access key

Enter the identification code of the access key for the vendor invoice.

NoteNote

This field is available only if you select a document model in the Document model field, and if the Is for NF-e (federal) check box is selected for the document model in the Document model form.

Series

Enter the series of the vendor invoice.

NoteNote

This field is not available if one of the following conditions is met:

  • The vendor is classified as a non-taxpayer vendor, or the purchase order is a return purchase order.

  • You select a document model in the Document model field, and the Is for NF-e (federal) check box is selected for the document model in the Document model form.

Specie

Select the specie of the vendor invoice.

NoteNote

This field is not available if the vendor is classified as a non-taxpayer vendor, or if the purchase order is a return purchase order.

Invoice date

Enter the date when the invoice is received.

Carrier name

Enter the name of the company that handles the freight.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Freighted by

Select who transports the freight, from the following options:

  • Carrier – An external shipping company transports the freight.

  • Shipper – The company that sends the items transports the freight.

  • Recipient – The company that receives the items transports the freight.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Freight charge terms

Select how the freight charges are collected, from the following options:

  • Prepaid – Freight charges are paid in advance by the recipient.

  • Collect – Freight charges are paid by the recipient when the items are received.

  • Third party – Freight charges are paid by a third-party that provides the delivery services.

  • No freight – No freight charges are applicable.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Vehicle number

Enter the registration number of the vehicle that is used to transport the items.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

State registered

Enter the name of the state where the transport vehicle is registered.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Specie

Enter the type of transport vehicle.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

Brand

Enter the brand of the carrier service.

NoteNote

This field is available if you create a vendor invoice for a non-taxpayer vendor, or if the vendor invoice is issued for a purchase order.

This tab is displayed only in the line view of the form.

Action button

Description

Invoice line

Open a menu with the following item:

Fiscal document texts – Open the Fiscal document texts form, where you can attach fiscal document texts to the selected vendor invoice line.

This tab is displayed only in the line view of the form.

Tab

Field

Description

Line details

Addition

Enter the identification code of the addition that is specified in the import declaration.

NoteNote

This field is available only for foreign vendors.

Fiscal information

CFOP

Select a Código Fiscal de Operações e Prestações (CFOP) code. You must specify a CFOP code for a purchase order, a returned item, or an item that has a product type of Item.

Service code

The fiscal classification code that is applied for services.

This tab is displayed only in the header view of the form.

When you create a vendor invoice from a purchase order, the Interest code and Fine code fields are updated with the interest code and fine code that are specified for the purchase order. Also, if you create a vendor invoice in the Vendor invoice form, the Interest code and Fine code fields are updated with the interest code and fine code that are assigned to the vendor.

Field

Description

Interest code

Select the interest code that defines the interest rate that is applied to the vendor fiscal documents if the payment is delayed.

Fine code

Select the fine code that is used to calculate the fine that is applied to the vendor fiscal documents if the payment is delayed.

This tab is displayed only in the header view of the form.

Button

Description

Add import declaration

Open the Import declaration form, where you can update the import declaration information for the vendor invoice.

Field

Description

Import declaration number

Select the identification code of the import declaration document.

This tab is displayed only in the header view of the form.

Field

Description

Operation type

Select the type of purchase operation for the transaction. The operation type determines whether the vendor invoice generates accounting entries or inventory movement, or creates vendor transactions.

Fiscal document type

Select a fiscal document type that is used to post the invoice.

NoteNote

This field is available only if the vendor is classified as a non-taxpayer, or if the purchase order is a return purchase order.

CFPS code

The fiscal operation for services (CFPS) code for the purchase order.

NoteNote

This field is available only if you select the Enable CFPS code check box in the Brazilian parameters form.

Use and consumption

Select this check box if the purchase made from the vendor is for consumption. If you select this check box, the Imposto Sobre Circulação de Mercadorias e Serviços (ICMS) tax base includes the Imposto Sobre Produtos Industrializados (IPI) tax and any freight charges. For more information, see (BRA) Set up and calculate tax on sales and purchases.

Electronic fiscal document for services

Select this check box to indicate that the invoice is an electronic fiscal document for services.

Presence type

The presence type of the fiscal operation that was selected on the Fiscal information tab in the Vendors form. You can modify this value, if required.

NoteNote

This control is available only if cumulative update 8 for AX2012 R3 is installed.


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