(EEUR) Settle advance holder balances [AX 2012]

Updated: December 17, 2012

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

Use this procedure to settle advance holder balances. When you settle advance holder balances, journal entries for closing the advance holder balances are created in the general journal.

You can close balances for an advance holder in the following ways:

  1. Click Accounts payable > Inquiries > Advance holders > Balance.

  2. In the To date field, enter the date to obtain advance holder balances.

  3. Click Balance closing, and then select Close via cash.

  4. In the Date of payment field, enter the date of payment.

  5. In the Amount to be transferred. field, enter the balance amount while closing.


    The amount that is indicated in the Amount field in the Balance form is displayed by default.

  6. Select the Automatic check box to create and post the slip journal automatically.


    If the Automatic check box is cleared, a journal is created automatically, and the journal number is displayed. You can also enter advance holder transactions manually by using the general journal or the slip journal.

  7. Click OK to generate the slip journal.


    After the slip journal is processed, if the amount in the Amount to be transferred. field is negative, a disbursement slip is generated for the advance holder when the balances are closed. If the amount in the Amount to be transferred. field is positive, a reimbursement slip is generated. For more information, see (EEUR) Generate a cash reimbursement and disbursement slip.

The procedure for closing balances through a bank is similar to the procedure for closing through cash. You can set up the code for the journal and the bank in the Advance holders area in the Accounts payable parameters form.


In the Balance form, you must click Balance closing, and then select Close via bank to open the Close via bank form.

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