Working with SharePoint sites

If you administer or use a SharePoint site to share data, you should be aware of the following features:

• Users can browse through different sites, document libraries, and folders on a SharePoint site. You must assign the appropriate permissions at the SharePoint Portal Server level for users to browse through the sites. For more information, see the "Planning site and content security" section.

  Note

  Users can also save documents to OneDrive. A user must sign in to OneDrive by using a Microsoft ID.

• A user can save Office for Mac 2011 files to a SharePoint site directly from a document.

  Save a document to SharePoint

  • In the Office 2011 document, on the File menu, point to Share, and then click Save to SharePoint.

• If a SharePoint site has a template that is associated with it, a user can create a new document based on the template.

• Users can open a file from a SharePoint library from their Office documents. When they save the file, any changes are saved back to SharePoint.

  Open a SharePoint file from Office

  1. In the Office 2011 document, on the File menu, click Open URL.

     Note

     The preferred method for opening a document in the SharePoint library is from the Web browser.

  2. In the URL box, type the URL for the document that is located on SharePoint, such as http://fabrikam/shared%documents/DocumentName.docx, and then click Open.

     Tip

     You have to use a URL for a document in a SharePoint library. You cannot use a URL for other areas of a SharePoint site, such as a SharePoint list or top-level sites.

Planning site and content security

You can use basic authentication or Integrated Windows Authentication (NTLMv2) as methods of authentication with the SharePoint server.

As an administrator, you must plan for site security and assign permission levels to users who are going to access content on SharePoint sites at the SharePoint Portal Server level. In the SharePoint Portal Server, you can select users who will be authorized to access the content on a site. You can also select the permission levels for these users to enable them to view, change, or manage a particular site or documents within the site. The permission level controls all permissions for the site and for any subsites, lists, document libraries, folders, and items or documents that inherit the site's permissions. The following table describes the default permissions levels.

List permissions for read-only or limited access

You can restrict permissions to a list by using any of the following settings.

Site permissions for read-only or limited access

Assign additional permission settings to enable read-only access to a site. You can restrict permissions to a site by using any of the following settings.