Office 365 Messaging Encryption Portal and Viewer App privacy statement


Topic Last Modified: 2016-01-14

This privacy statement governs the Office 365 Messaging Encryption Portal (the “OME Portal”) and the Office 365 Messaging Encryption Viewer App (the “OME Viewer App”) which enables you to view encrypted messages on your mobile devices. It does not apply to other online or offline Microsoft sites, products, or services. Other privacy statements may also apply to the data you process through the OME Portal, such as the privacy statement for Microsoft Account (if it is used for authentication) or the privacy statement associated with your device.

The OME Portal enables you to view email encrypted with Office 365 Messaging Encryption (“OME”) service from a variety of end points (e.g. desktop computers or mobile devices). The encrypted email arrive in your mailbox as an HTML attachment to a regular mail. If the mail is sent to your Microsoft Account or your work or school account, you will be asked to sign in to the web-based OME Portal with such account. If the encrypted mail is sent to an account that’s neither the Microsoft Account nor the work or school account, you will be prompted to create a Microsoft Account and associate it with the account to which the encrypted message was sent; alternatively, you can choose to request a one-time passcode for authentication which will be sent to the same email address to which the encrypted message was sent. After successful authentication, the message will be decrypted and displayed via the OME Portal.

Your credential information for the Microsoft Account or the work or school account, as well as the one-time passcode, will be used solely for the purpose of authentication; it will not be stored in the OME Portal, the OME Viewer App (if the message is viewed from your mobile device), or used by OME for any other purposes.

During the decryption process, the encrypted mail you receive will not be stored by the OME Portal or the OME Viewer App; it will not be transmitted outside the OME Portal at any time.

The OME Viewer App may provide you the opportunity to provide feedback to Microsoft (such as compliments, suggestions, or problem reports). Your feedback will be used to help us better understand your use experience, solve problems and improve the products and features you use most often. If you allow Microsoft to contact you about your feedback, your e-mail address will be included in the feedback. This information will not be used for other purposes, such as to send you offers or advertisements. When you provide feedback, you may also choose to allow the OME Viewer App to automatically collect and send certain information about system configuration and hardware (such as name and version of the operating system, hardware model, locale settings, vendor identifier, etc.) to help us better understand your feedback. Microsoft does not use such information to identify you.

Please direct privacy related inquiries to Microsoft through, or by mail, at the following address:

Microsoft Privacy – Information Protection

Microsoft Corporation

One Microsoft Way

Redmond, Washington 98052 USA

If we post changes to this statement, we will revise the “last updated” data at the top of the statement. Consult with the organization that provides you access to their services to learn more about changes to the privacy practices.